Program Coordinator - Academic Department Operations, College of Nursing

Program Coordinator - Academic Department Operations, College of Nursing

Hiring Department:
Academic Department Operations

Location:
Chicago, IL USA

Requisition : 1041286

FTE: 1

Work Schedule:
Monday - Friday

Shift:
Days

# of Positions: 1

Workplace Type:
Hybrid

Posting Close Date:
June 30, 2026

Salary Range (commensurate with experience): $70,000. / Annual Salary

About the University of Illinois Chicago

UIC is among the nation's preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

This position is responsible for multiple, complex administrative functions and services for academic department units within the College under a shared services model. Under administrative direction, coordinates logistics and implements processes to meet short and long-term department responsibilities and objectives. The coordinator is responsible for the effective administration of multiple committees, faculty recruitment, department promotion and tenure activities, reporting requirements, and day-to-day academic department functions.

Duties & Responsibilities:

Department Activities

• Develops, facilitates, and tracks priorities, processes, and requirements for ongoing and ad hoc department initiatives and responsibilities; proactively collaborates with stakeholders to ensure needs are met; keeps timely and accurate records of academic department functions and responsibilities; develops and deploys solutions to issues; responds to inquires; and manages flow of information between various internal and external stakeholders
• Responsible for day-to-day functions of standing and ad hoc committees; facilitates flow of information and work of the committees; creates and disseminates various documentation, agendas, and reports; develops and implements processes to meet committee needs and compliance requirements; provides project and task support to committee chairs, academic department operations director, and department heads, as needed
• Organizes lifecycle faculty recruitment activities for assigned searches; serves as liaison between committees, leadership, and HR; creates and disseminates documentation, communication, reports, and surveys; facilitates interview processes, campus visits, and stakeholder communication
• Responsible for maintaining, organizing, and conducting confidential faculty affairs-related activities, including annual mid-probationary review and academic promotion and tenure case preparation (dossier development and proofing, external referee communication, process tracking, Interfolio administration, research, document creation, data collection); faculty, staff, and student award management (solicitation, creation, and submission of applications); annual activity reporting (tracking, communication, recordkeeping, document creation, scheduling); and faculty appointment communications and management (multi-year contracts, summer appointments, reappointments, courtesy appointments, etc.)
• Assists in the development and implementation of operational policies and procedures for the academic department programs, projects, and initiatives; ensures accurate and timely recordkeeping and file management

Advisory / Reporting

• Provides advice on policy and best practices to department leadership on operational, administrative, and business matters
• Conducts various reporting and information gathering activities; produces detailed data analyses and comprehensive reports on committee activities, department functions, spending, and related initiatives; creates documents, presentations, and reports, as needed

• Performs other related duties and participates in special projects as assigned

Minimum Qualifications Required:

Bachelor's degree.

A total of one (1) year (12 months) of professional business, financial, and/or managerial work experience…