Administrative Support Specialist

## Administrative Support Specialist Apply locations:
North Chicago:
Chicago time type:
Full time posted on:
Posted Todayjob requisition :
R2125419
*
* Title:

** Administrative Support SpecialistK ’s Mission Engineering Division delivers complex technical solutions and expert support to the U.S. Department of War, specializing in modeling and simulation, cyber transformation, air vehicle mission integration, and lifecycle support. As a trusted partner with a proven history in mission technology, K  collaborates closely with clients to develop innovative and effective solutions. With a strong ethical framework, K  prioritizes data security, privacy, and responsible information management to ensure mission success.

K  is seeking an
** Administrative Support Specialist (Evening

Shift: 1–9 PM)
** to support student management and accountability operations
** at SWESC/Naval Station Great Lakes.
** This is a
** full-time, onsite role
** where you’ll help keep day-to-day operations running smoothly by maintaining accurate records, supporting reporting requirements, and assisting with student coordination. You’ll work closely with civilian staff, government contractors, and active-duty personnel to support communication, scheduling, and administrative processes across training activities.
*
* Roles and Responsibilities:

*** Maintain accountability rosters and student status updates using Government/Command repositories and internal tracking tools; validate rosters and resolve discrepancies.
* Perform data entry/verification in designated student accountability databases (e.g., Power App Learning Site database) and housing systems (e.g., EMH), as required.
* Prepare and submit time-sensitive daily/weekly accountability deliverables in accordance with established reporting timelines.
* Provide daily administrative support related to student preparation and accountability, including email communications, data validation, and updates to enrollment and appointment records. Maintain and verify student records in internal data systems by reviewing rosters, identifying discrepancies, and ensuring information accuracy.
* Prepare, generate, and submit routine reports related to student status, room assignments, and accountability in accordance with established timelines. Support student check-in and check-out processes by issuing and tracking keys, maintaining logs, and ensuring required documentation is completed and filed appropriately.
* Monitor shared inboxes and communication channels for student requests, scheduling updates, medical and dental notifications, academic changes, and other administrative items, routing information as needed. Provide administrative assistance with disciplinary and compliance documentation by assembling required forms, attachments, and records and routing them for review and approval.
* Assist with weekly room inspection coordination by posting results, updating internal systems, and tracking follow-up actions as required.
* Maintain and update administrative lists and tracking documents related to student appointments, class assignments, attendance, and status changes.
* This position provides administrative and clerical support only and does not include decision-making authority, supervisory responsibility, or independent judgment on policy, disciplinary, or operational matters.
**
* Basic Qualifications:

**
* ** Education & Years of

Experience:

** High School Diploma/GED & 6+ years of experience.
* ** Clearance:
** Active/Current Secret Clearance or ability to obtain and maintain.
* ** Skills/Software experience:
** Proficiency with Office 365 software and business tools (Excel, Word, PowerPoint, SharePoint, etc.).  Use of computer programs such as EMH.
*
* Preferred Qualifications:

*** Possess exceptional organizational skills.
* Possess exceptional customer service, time management, critical thinking, and active listening skills.
* Prior military experience is helpful but not required.
* Experience with Enterprise Military Housing (EMH) software.
* Comfortable working with databases and internal tracking systems.
* CPR certification.
* Strong organizational, communication, and customer service skills.
* Ability…