Departmental Assistant- Academic Advising Center

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Departmental Assistant – Academic Advising Center. Work located on Main Campus. Under general supervision, performs varied clerical and typing duties in the Academic Advising Center, supporting student success and lifelong learning.

• Read and route incoming mail, preparing outgoing mail and monitoring departmental email.
• Types letters, memoranda, records from copy or rough draft following standard procedures, some of which may be confidential.
• Composes, types, and sends emails, letters, and correspondence without supervision.
• May assist in compiling periodic reports or other departmental material on the basis of general instruction.
• Answers telephone and assists callers or routes calls to appropriate officials or departments, placing outgoing calls without supervision.
• Greets visitors, ascertains nature of business, and refers them to the appropriate person or department.
• Assists with scheduling appointments for supervisors and staff.
• Assists, corresponds, and interacts with students, serving as a liaison between students, parents, faculty, staff, and the department; refers them to appropriate resources on and off campus.
• Records minutes of staff meetings.
• Maintains the department’s database.
• May represent the department at campus events to connect students with department resources.
• Performs related duties as assigned.

• High school diploma or GED with some specialized training (educational or vocational).
• Minimum of one year clerk‑typist or secretarial experience in a general office environment.
• Ability to read and comprehend instructions, short correspondence, and memos.
• Effective interpersonal skills.
• Ability to work independently and exercise good judgment.
• Typing speed of 30 words per minute.
• Proficiency in computer use and Microsoft Office.
• Ability to learn and use various department‑specific software programs.
• Good organizational skills.

Full Time. General

Hours:

Monday‑Friday, 8:00 a.m. – 4:30 p.m. Hours may vary during certain times of the year.

Salary: $15.97 – $16.30 per hour (plus exceptional benefits).

Generous benefits plan including paid time off, tuition discounts for eligible employees and families, medical, dental, vision, retirement, life insurance, disability insurance, tuition reimbursement, MVCC tuition waiver, SURS retirement plan, vacation days, holidays, sick leave, personal days, bereavement days, and tax‑sheltered annuity plans.

Moraine Valley is an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, disability, age, or any other legally protected status.