Administrative Assistant

Responsibilities

• Extensive calendar management and scheduling of meetings, conference calls, travel arrangements, and events.
• Oversee entry and coding of time.
• Reconcile monthly billing statements and track to budget.
• Prepare and format documents in Word.
• Manage and track expense reimbursements.
• Provide back-up support to other administrative assistants when needed.
• Complete ad hoc projects and duties as needed.

• 1‑3 years of experience supporting multiple professionals in a fast‑paced environment.
• Reliable, friendly, positive, can‑do attitude.
• Strong multi‑tasking skills with the ability to prioritize activities and work under pressure to meet client deadline expectations.
• Creative and independent thinker, confident asking questions to complete tasks efficiently.
• Extensive contact with others requiring discretion and professionalism.
• Strong writing and research skills.
• Exceptional organizational skills and strong attention to detail.
• Strong initiative and self‑motivation.
• Interest in the Healthcare field (highly preferred).
• BA Degree (highly preferred).
• Excellent Outlook, Word, PowerPoint, and Excel skills required.
• Assist staff in converting written communications into polished PowerPoint presentations.
• Comfortable learning new software programs supporting business operations.
• Experience with legal billing software a plus.

Manatt is an equal opportunity employer, dedicated to a policy of non‑discrimination in employment on any basis including race, color, disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, and any other protected classes or characteristic protected under applicable federal, state, or local law.

Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process. This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I‑9 to confirm work authorization. IMPORTANT:
If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment. Employers may not use E‑Verify to pre‑screen job applicants or to re‑verify current employees and may not limit or influence the choice of documents presented for use on the Form I‑9.

In order to determine whether Form I‑9 documentation is valid, this employer uses E‑Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1‑800‑255‑7688 (TDD: 1‑800‑237‑2515).