Program Coordinator - Academic Department Operations, College of Nursing

Program Coordinator - Academic Department Operations, College of Nursing

Hiring Department
:
Academic Department Operations

Location
:
Chicago, IL USA

Requisition : 1041286

FTE
: 1

Work Schedule
:
Monday - Friday

Shift
:
Days

# of Positions
: 1

Workplace Type
:
Hybrid

Salary Range (commensurate with experience): $70,000. / Annual Salary

Benefits include Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

Oversee multiple, complex administrative functions and services for academic department units within the College under a shared services model. Coordinate logistics and implement processes to meet short- and long-term department responsibilities and objectives. Manage effective administration of multiple committees, faculty recruitment, department promotion and tenure activities, reporting requirements, and day-to-day academic department functions.

• Develops, facilitates, and tracks priorities, processes, and requirements for ongoing and ad hoc department initiatives; collaborates with stakeholders to ensure needs are met; keeps timely and accurate records; develops and deploys solutions; responds to inquiries; manages flow of information between stakeholders.
• Responsible for day-to-day functions of standing and ad hoc committees; facilitates flow of information, creates and disseminates documentation, agendas, and reports; implements processes to meet committee needs and compliance; provides project and task support to committee chairs and department heads.
• Organizes lifecycle faculty recruitment activities for assigned searches; serves as liaison between committees, leadership, and HR; facilitates interview processes, campus visits, and stakeholder communication.
• Maintains, organizes, and conducts confidential faculty affairs-related activities, including promotion, tenure, award management, annual activity reporting, and faculty appointment communications.
• Assists in development and implementation of operational policies and procedures for academic department programs and projects; ensures accurate recordkeeping and file management.
• Provides advice on policy and best practices to department leadership on operational, administrative, and business matters.
• Conducts reporting and information gathering; produces detailed data analyses and reports on committee activities, department functions, spending, and related initiatives.
• Performs other related duties and participates in special projects as assigned.

• A total of one (1) year (12 months) of professional business, financial, and/or managerial work experience in an office or equivalent environment. (A Master’s Degree may substitute for one year of work experience.)
• Bachelor’s degree.
• Five (5) or more years of professional work experience.
• Two (2) or more years of demonstrated success in project management, academic administration, operations management, and/or strategic planning.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and work proactively.
• Ability to independently create, edit, and correct multi-level tables of contents, document formatting, text styles, and layouts for 100+ page documents with multiple sections and subsections.
• Proficiency in PowerPoint and Excel.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.