Program Coordinator - Academic Department Operations, College of Nursing

Administrative Coordinator

This position is responsible for multiple, complex administrative functions and services for academic department units within the College under a shared services model. Under administrative direction, coordinates logistics and implements processes to meet short and long-term department responsibilities and objectives. The coordinator is responsible for the effective administration of multiple committees, faculty recruitment, department promotion and tenure activities, reporting requirements, and day-to-day academic department functions.

Duties & Responsibilities:

• Develops, facilitates, and tracks priorities, processes, and requirements for ongoing and ad hoc department initiatives and responsibilities; proactively collaborates with stakeholders to ensure needs are met; keeps timely and accurate records of academic department functions and responsibilities; develops and deploys solutions to issues; responds to inquiries; and manages flow of information between various internal and external stakeholders
• Responsible for day-to-day functions of standing and ad hoc committees; facilitates flow of information and work of the committees; creates and disseminates various documentation, agendas, and reports; develops and implements processes to meet committee needs and compliance requirements; provides project and task support to committee chairs, academic department operations director, and department heads, as needed
• Organizes lifecycle faculty recruitment activities for assigned searches; serves as liaison between committees, leadership, and HR; creates and disseminates documentation, communication, reports, and surveys; facilitates interview processes, campus visits, and stakeholder communication
• Responsible for maintaining, organizing, and conducting confidential faculty affairs-related activities, including annual mid-probationary review and academic promotion and tenure case preparation (dossier development and proofing, external referee communication, process tracking, Interfolio administration, research, document creation, data collection); faculty, staff, and student award management (solicitation, creation, and submission of applications); annual activity reporting (tracking, communication, recordkeeping, document creation, scheduling); and faculty appointment communications and management (multi-year contracts, summer appointments, reappointments, courtesy appointments, etc.)
• Assists in the development and implementation of operational policies and procedures for the academic department programs, projects, and initiatives; ensures accurate and timely recordkeeping and file management

Advisory / Reporting:

• Provides advice on policy and best practices to department leadership on operational, administrative, and business matters
• Conducts various reporting and information gathering activities; produces detailed data analyses and comprehensive reports on committee activities, department functions, spending, and related initiatives; creates documents, presentations, and reports, as needed

• Performs other related duties and participates in special projects as assigned

Minimum Qualifications

Required:

• Five (5) or more years of professional work experience.
• Two (2) or more years of demonstrated success in project management, academic administration, operations management, and/or strategic planning.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and work proactively.
• Ability to independently create, edit, and correct multi-level tables of contents, document formatting, text styles, and layouts for 100+ page documents with multiple sections and subsections.
• Proficiency in PowerPoint (create, edit, and present slide show documents using multiple templates with multiple graphics, visual transitions, and text styles) and Excel (input, edit, and analyze data; perform calculations; and generate reports).