Facilities Coordinator

Facilities Coordinator

The Facilities Coordinator will serve as the on-site point of contact ensuring smooth operations within the office. This person will oversee day-to-day facility needs, support vendor coordination, maintain organized work spaces, and help deliver an excellent employee experience.

Key responsibilities include:

• Monitor facility requests, ensuring service tickets are assigned and resolved quickly.
• Coordinate maintenance activities, office repairs, and general upkeep.
• Assist with vendor oversight, service agreements, and routine performance checks.
• Manage office supply levels, pantry restocking, PPE, and special order requests.
• Support in-office events, including room setup, catering coordination, and cleanup requests.
• Review and process invoices, expenses, and related documentation with accuracy.
• Conduct routine walkthroughs to ensure cleanliness and proper storage of supplies.
• Support budgeting tasks and facility-related cost tracking.
• Perform periodic safety inspections and ensure emergency equipment remains compliant.
• Provide ergonomic support by coordinating workstation assessments as needed.
• Lead new hire office orientations, seating assignments, and desk moves.
• Maintain accurate occupancy and space-planning records.
• Oversee shipping/receiving and manage incoming/outgoing mail.
• Assist with occasional phone coverage for additional office locations.
• Partner closely with IT, HR, Marketing, and other key internal teams.
• Build strong working relationships with building management, engineers, and security staff.
• Manage office access systems and issue building badges.
• Support sustainability-focused initiatives within the office.
• Handle general administrative tasks as assigned.

Qualifications:

• 3–5+ years of experience in facilities coordination or office operations, ideally within a professional services environment.
• Strong communication and interpersonal skills; able to work cross-functionally.
• Comfortable working independently and taking ownership of outcomes.
• Ability to anticipate needs and build positive relationships with employees and vendors.
• Strategic and proactive problem-solver.
• Bilingual English/Spanish preferred but not required.
• Business casual attire required; role involves being on your feet frequently.

Additional details:

• This is a long-term temporary position through Addison Group.

Perks:

• Long-term, stable assignment
• Opportunity to support a dynamic, creative office environment
• Collaborative team culture and exposure to multiple departments