Liturgy Coordinator Part Time - St. Patrick's - West Loop - Vic. III

Position: Liturgy Coordinator Part Time - Old St. Patrick's - West Loop - Vic. III
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The Archdiocese of Chicago, the third largest in the United States, serves more than 2.2 million Catholics in 216 parishes in Cook County and Lake County, a geographic area of 1,411 square miles. The Archdiocese, pastored by Cardinal Blase J. Cupich, has more than 13,000 employees in its systems and ministries, including Catholic Charities, the region's largest nonprofit social service agency.

The Archdiocese also has one of the country's largest seminaries. The Archdiocese's 150+ elementary and secondary schools comprise one of the largest U.S. private school systems. Its schools have received 96 U.S. Department of Education Blue Ribbon Awards.

Located in the West Loop, Old St. Patrick's Church is a vibrant Catholic community of more than 8500 active members, committed to answering God's call through radical inclusivity, beautiful worship, and transformative kinship. The Liturgy Coordinator plays an important role in helping the parish create prayerful, welcoming, and well-prepared liturgical experiences for parishioners, visitors, ministers, and the wider community. The Part-Time Liturgy Coordinator helps ensure that worship spaces, liturgical ministers, supplies, printed materials, and Sunday celebrations are well-prepared and supported.

The Liturgy Coordinator works closely with the Director of Liturgy and collaborates with sacristans, coordinators, liturgical ministers, and other parish staff to support smooth, prayerful, and welcoming worship experiences.

Key Responsibilities

Liturgical Preparation and Sunday Support

• Assist with the preparation and organization of materials needed for Sunday liturgies, weekday Masses, and special liturgical celebrations.
• Prepare, copy, organize, and distribute scripts, binders, worship materials, minister sheets, Mass count sheets, and other liturgical materials.
• Set up worship spaces and sanctuaries for Sunday liturgies.
• Post Sunday texts and other needed materials in appropriate locations.
• Support one Sunday supervisory shift, either morning or evening, as scheduled.
• Interface with sacristans, coordinators, and liturgical ministers during Sunday liturgies.
• Help troubleshoot liturgical operations and respond to needs that arise before, during, or after Mass.
• Prepare and print weekday lector sheets and weekday Mass intention sheets.

Worship Space Organization and Reset

• Assist with the regular reset of worship spaces following Sunday liturgies.
• Tidy missalettes, remove outdated materials, recycle old worship aids, and maintain appropriate materials near church entrances.
• Maintain bulletin boards, check-in areas, and liturgical storage spaces.
• Maintain the Book of Patrick and Ambry prayer book materials.
• Support plant care and the general appearance of worship spaces.
• Empty the sacrarium tank and complete required logs.
• Bring used altar cloths, linens, and seasonal vestments to the dry cleaner and pick up clean items as needed.

Liturgical Supplies and Inventory

• Monitor, restock, and organize liturgical supplies, including hosts, wine, candles, baptismal candles, gift bearer materials, mints, cough drops, and related items.
• Reorder supplies from Monk's Church Supply or other approved vendors as needed.
• Maintain appropriate inventory levels and alert the Director of Liturgy to supply needs or concerns.

Scheduling, Training, and Administrative Support

• Assist with Ministry Scheduler Pro and sacristan scheduling support, including setting up schedule templates as directed.
• Support Come Fourth Sunday liturgical minister training sessions.
• Maintain training registration spreadsheets.
• Communicate confirmations with training registrants.
• Print and prepare registration materials for trainings.
• Follow up on liturgical minister profiles and related scheduling information.
• Review minister check-in sheets and follow up on no-shows as directed.
• Provide other administrative and operational support to the Director of Liturgy.

Typical Weekly Schedule

The regular schedule is expected to include approximately 10 to 15 hours per week but may increase during busy liturgical seasons.

Weekday, ideally Monday or Tuesday, approximately 6 hours in office

• Complete Sunday reset tasks.
• Organize and restock liturgical supplies.
• Prepare materials for upcoming liturgies.
• Support scheduling, training, and administrative follow-up.

Saturday, approximately 3 hours

• Prepare Sunday scripts, binders, materials, collection bags, and worship spaces.
• Distribute materials to appropriate worship spaces.
• Complete final Sunday set-up tasks.

Sunday, approximately 6 hours

Cover one supervisory shift:

• 6:30 a.m. to 12:30 p.m., or
• 3:30 p.m. to 9:30 p.m.

Sunday responsibilities include supporting liturgical operations, working with sacristans and coordinators, troubleshooting needs as they arise, and preparing weekday liturgical materials.

Qualifications

The ideal candidate will bring:

• Strong organizational skills and attention to detail.
• Reliability, punctuality, and the ability to follow through on recurring weekly tasks.
• Comfort working in a church…