Executive Assistant; C-Suite

Executive Assistant

Our client is seeking an experienced Executive Assistant to support the newly appointed President of the organization. This is a high-visibility role requiring a proactive, highly organized professional who can operate as a trusted partner and "second brain" to executive leadership.

Location:

Chicago, IL (60606)

Duration: 6-month contract-to-hire

Salary: $75,000 – $85,000

• Manage complex, high-volume calendars, scheduling meetings across multiple stakeholders
• Coordinate travel arrangements including flights, itineraries, and logistics
• Prepare and manage expense reports and financial documentation
• Serve as a gatekeeper and primary point of contact for the executive
• Support executive communications and ensure alignment with priorities
• Coordinate office operations, including supplies, logistics, and guest hosting
• Anticipate needs and proactively support leadership in a fast-paced environment

• Bachelor's degree required
• 8+ years of Executive Assistant experience supporting senior leadership
• Proven experience managing complex scheduling and executive priorities
• Strong background in travel coordination and expense management
• Experience working in fast-paced, high-visibility environments

• Advanced Microsoft Office skills (especially Outlook)
• Experience with HRIS systems preferred (e.g., UKG, Workday, People Soft)

• Higher education industry experience (nice-to-have)
• Experience supporting leadership within complex or multi-entity organizations

• Highly proactive with strong anticipatory thinking
• Exceptional organizational and prioritization skills
• High attention to detail
• Ability to manage multiple competing priorities seamlessly
• Strong executive presence and communication skills
• Confidence in guiding and keeping leadership on track

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including Clearly Rateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.