Executive Assistant
Job in
Chicago, Cook County, Illinois, 60606, USA
Listed on 2026-07-01
Listing for:
Apolis
Contract
position Listed on 2026-07-01
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Location: Chicago, IL (60606)
Duration: 6-month contract-to-hire
Need two professional references at the time of submission.
Overview
Our client is seeking an experienced Executive Assistant to support the newly appointed President of the organization. This is a high-visibility role requiring a proactive, highly organized professional who can operate as a trusted partner and “second brain” to executive leadership.
Key Responsibilities
- Manage complex, high-volume calendars, scheduling meetings across multiple stakeholders
- Coordinate travel arrangements including flights, itineraries, and logistics
- Prepare and manage expense reports and financial documentation
- Serve as a gatekeeper and primary point of contact for the executive
- Support executive communications and ensure alignment with priorities
- Coordinate office operations, including supplies, logistics, and guest hosting
- Anticipate needs and proactively support leadership in a fast-paced environment
- Bachelor’s degree required
- 8+ years of Executive Assistant experience supporting senior leadership
- Proven experience managing complex scheduling and executive priorities
- Strong background in travel coordination and expense management
- Experience working in fast-paced, high-visibility environments
- Advanced Microsoft Office skills (especially Outlook)
- Experience with HRIS systems preferred (e.g., UKG, Workday, People Soft)
- Higher education industry experience (nice-to-have)
- Experience supporting leadership within complex or multi-entity organizations
- Highly proactive with strong anticipatory thinking
- Exceptional organizational and prioritization skills
- High attention to detail
- Ability to manage multiple competing priorities seamlessly
- Strong executive presence and communication skills
- Confidence in guiding and keeping leadership on track
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