Administrator, Native Self-Determination

Role Summary

The Administrator is an integral and active part of the Native Self-Determination Team’s Core Group, ensuring smooth operations of the team and reporting to the Director, Native Self-Determination. The position is time‑limited for an initial five‑year period with the possibility of extension.

• Prepare grant and administrative budgets, review budget forecast, and make adjustments throughout the year
• Plan budget scenarios in preparation for program budget submission
• Assist the Director with progress of grants, including proposals, briefs, reports, and tracking through different grant‑making stages
• Liaise with grants management staff
• Interact with, provide guidance to, and respond to questions from grantees and others
• Schedule and coordinate expert consultations
• Manage contracts
• Participate in meetings and serve as recorder of critical tasks, discussions, and decisions
• Perform writing, proofreading, and editing assignments as needed
• Coordinate document and information management tasks that add value for the Team
• Manage the production of Board materials
• Liaise with other Teams and Departments as needed
• Liaise with the Coordinator and Meeting Planners to ensure efficient coordination of meetings and convenings
• Assist with orientation of new Team members
• Travel to site visits, meetings, and conferences—domestic and international—as needed and approved by the Director

• Manage special projects and workflow as requested
• Work with the Coordinator to ensure smooth and efficient operation for the Team
• Serve as back‑up to the Coordinator and participate in cross‑training
• Perform other duties as assigned

• Minimum of six to ten years of relevant administrative experience
• Bachelor’s degree or related experience required
• Comfortable working in a team environment
• Able to take initiative and work proactively
• Strong interpersonal, communication, and leadership skills
• Excellent writing, editing, organizational, and verbal skills
• Able to effectively communicate in written and oral format with both internal and external contacts
• Facility in working with budgets and budgeting
• Organized and able to think and work independently with little direct supervision
• Strong working knowledge of Microsoft Office Suite

The position is hybrid and based in Chicago, Illinois. Annual salary for this role will start at $73,900, and the organization offers a comprehensive benefits package.

The work environment is an office setting. Intermittent physical activities will include bending, reaching, sitting, and moving around the office during working hours. Requests for reasonable accommodations will be considered to enable a person with disabilities to perform the job. Reasonable accommodations are also available during the interview process.