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Administrative Assistant
Job in
Chicago, Cook County, Illinois, 60637, USA
Listed on 2026-07-02
Listing for:
Integrated Resources, Inc
Full Time
position Listed on 2026-07-02
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Admin Assistant, Clerical
Job Description & How to Apply Below
Duration: 2 months
Location:
Chicago, IL 60637
Job description:
Qualifications:
- Demonstrated ability to take initiative and work independently, while remaining in close coordination with other members of the team; comfort working within a certain level of ambiguity.
- Proactive communication and organizational skills, with proven ability to juggle competing priorities with diplomacy, tact, and goodwill.
- Demonstrated ability to work in a fast-paced environment with firm deadlines.
- Familiarity with organizing and managing events.
- Consistent in-person availability.
- Demonstrated skill and knowledge of or ability to quickly learn the internal workings of the University.
- Proficient in Microsoft Windows Suite, including Microsoft Outlook, Word, Excel
- Previous experience with Asana, Slack, Google Suite, and a general willingness to utilize new tech solutions.
- Curiosity and experience using AI to improve daily processes (preferred)
- Prior experience with coding languages (for example, R or Claude Code) (preferred)
- Provides in-person administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices.
- Performs office management and general administrative functions for assigned manager/area.
- Serves as first point of contact to department, providing professional assistance with the appropriate sense of urgency.
- Performs a variety of administrative duties. Supports one or more members of management and/or staff in a business or functional unit.
- Work generally requires knowledge of company and/or business/functional practices, policies, programs and/or product line.
- Resolves routine and non-routine inquiries.
- Administrative responsibilities include facilities management, catering orders, event set up, calendaring, document preparation and management, correspondence, travel arrangements, and meeting/travel coordination.
- Maintains confidentiality.
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