Administrative​/Clerical, Office Administrator​/ Coordinator, Admin Assistant

Receptionist Position

We're currently looking to add a receptionist to the team at our esteemed National Title Insurance company in Chicago. This position offers a long term contract with the potential for extension based on performance and business needs.

Duties:

• Greet and welcome visitors, clients, and employees courteously and professionally.
• Operate a multi-line telephone system to manage incoming calls and transfer them to appropriate individuals or departments.
• Answer inquiries and provide information to callers regarding company services, products, and policies.
• Assist with scheduling appointments and maintaining calendars for conference rooms and executive staff.
• Receive and sort incoming mail and packages, and distribute them accordingly.
• Maintain cleanliness and organization of the reception area and conference rooms.
• Assist with administrative tasks such as filing, photocopying, and data entry as needed.
• Collaborate with other administrative staff to ensure efficient operation of the office.
• Adhere to company policies and procedures, including confidentiality guidelines.
• Provide general support to employees and visitors to ensure a positive experience with the company.

Qualifications:

• High school diploma or equivalent
• 1 year of experience in a receptionist role or related field
• Friendly and professional demeanor
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks efficiently
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Word and Lotus Notes
• Ability to work effectively under immediate supervision
• Team player with a positive attitude
• Flexibility to adapt to changing priorities and responsibilities