Operations Coordinator

## Operations Coordinator Apply remote type:
Onsite locations:
Hyde Park Campus time type:
Full time posted on:
Posted Todayjob requisition
** Department
* * BSD ACC - Administrative Operations
** About the Department
** The mission of the Department of Anesthesia & Critical Care is to:
Provide outstanding compassionate patient care; educate each other and the next generation of physicians and scientists; be leaders in scholarship, discovery and innovation; and to bring out the best in all with whom we work. Faculty, other academic appointees, residents, postdoctoral scholars and fellows in the Department of Anesthesia & Critical Care conduct a broad range of research and clinical care.

We are a community of scholars committed to advancing our research, education and training, and clinical missions.
** Job Summary
** The Operations Coordinator works under the general direction of the Department of Anesthesia and Critical Care Section Administrator, or their designee. Our ideal candidate is a highly organized, resourceful professional who thrives in a collaborative, mission-driven environment and is energized by the operational details that keep a department running smoothly.
** Responsibilities
* ** This position performs routine and special assignments related to activities in the Department of Anesthesia and Critical Care administrative offices and our clinical, teaching and research missions.
* Participates in process and performance improvement by identifying, analyzing, and enhancing existing processes to achieve better outcomes.
* Coordinates the smooth onboarding of new faculty and other providers.
* Manages special projects, functions, and events related to the Department including visitor applications and orientations and various outreach events.
* Manages updates and front-end maintenance of the DACC website working with leadership across the department as needed.
* Coordinates the development and distribution of the departmental newsletter.
* In conjunction with University and UCMC communications teams, maintains a DACC profile of various social media platforms.
* Maintains an accurate and up-to-date departmental leadership contact list and Emergency Operations Manual and ensures proper distribution of EOM.
* Administers various surveys as part of ongoing departmental operations or special projects.
* Follows up with faculty and staff on the completion of required trainings and recertifications.
* Coordinates alumni relations activities.
* Assists in the coordination of visiting professors and outside speakers. Liaise with external presenters to ensure completion of relevant paperwork, arrange travel, process stipends/fees, and gather necessary information for successful participation.
* Oversees and maintains the physical office space, ordering equipment repairs, upgrades, and office supplies.
* Maintains the DACC physical asset inventory.
* Facilitates administrative needs in support of the research mission including the oversight of research space.
* Provides professional support to clinical department management. Implements plans for clinical educational programs and initiatives.
* May act as a liaison between the section and other University departments.
* Performs other related work as needed.
** Minimum Qualifications
***
* Education:

** Minimum requirements include a college or university degree in related field.
*
* Work Experience:

** Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.
*
* Certifications:

****--
- **** Preferred Qualifications
***
* Education:

*** Bachelors degree in related field.
*
* Experience:

*** 2 years administrative experience in an academic medical environment.
** Preferred Competencies
*** Excellent project management skills.
* Superior oral and written communication skills.
* Excellent interpersonal and customer service skills with a focus on serving the community through collaboration and respect.
* Handle sensitive and confidential situations and information with absolute discretion.
* Maintain calm and courteous demeanor and work productively despite competing priorities.
* Excellent problem-solving skills.
* Follow an issue through to resolution.
* Take initiative and organize and complete projects with minimal supervision.
* Familiarity with central administration within a complex research university environment.
* Maintain effective and harmonious working relationships with co-workers, faculty, guests speakers, venues, and vendors to promote a culture of wellness and excellence for the department.
** Working Conditions
*** Office environment in BSD administrative buildings and UCMC hospital facilities.
** Application Documents
*** Resume (required)
* Cover Letter (required)
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. When applying, the document(s)
** MUST
* * be uploaded via the
** My Experience
** page, in the section titled
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