Operations Assistant

Operations Assistant

The Operations Assistant will act as a critical shared resource, supporting the organization’s Operations, Facilities, and Human Resource functions. This is a part‑time role (estimated at 25 hours per week), with the opportunity to become a full‑time position beginning in 2027. As the key functions of the role require an in‑office presence, candidates must be comfortable working from the company’s Chicago headquarters.

• Maintain employee records, create documentation and process changes related to hiring, promotions, compensation changes, benefit elections and terminations.
• Assist with the recruiting process including posting jobs, scheduling interviews and coordinating onboarding tasks.
• Reconcile monthly benefit invoices.
• Send employee reminders of company policies and respond to employee inquiries.
• Provide support to the Splash (aka Activities) Committee and have an active role in organizing the activities that create an exceptional workplace environment.
• Order, manage, distribute and maintain branded collateral (i.e. Company Swag) to employees and new hires.

• Assist with company events, both in person and virtually.
• Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and events.
• Plan, prepare for and support internal and client meetings and events in consultation with leadership, including proficient use of building management software.
• Place catering orders and prepare conference rooms for breakfast and lunch meetings and special office and client events.
• Check and distribute mail electronically to recipients.
• Distribute packages as they arrive from Fed Ex/UPS.
• Perform daily housekeeping duties to maintain the cleanliness of the café, conference rooms and reception seating area, as well as loading/unloading the dishwasher, monthly cleaning of the refrigerators and maintenance of the coffee machines.
• Order and stock the pantry and café with coffee, tea, water, other beverage supplies, and paper products.
• Manage building‑related issues, forms, and maintenance requests.
• Maintain relationships with vendors and building security.
• Submit office‑related invoices to Finance for processing.
• Coordinate travel for certain key employees.
• Support team in regular sustainability reporting.
• Other duties as assigned.

• Bachelor’s Degree in Communications, HR or related field. Work experience in lieu of a degree will be considered.
• Proficiency in Excel, including creating and maintaining spreadsheets, using basic formulas, formatting and organizing data.
• Ability to learn new systems quickly.
• Excellent verbal and written communication skills.
• Possess a self‑motivated, resourceful, and organized work ethic.
• Ability to work collaboratively in a team setting with a client service focus.
• Strong problem‑solving and time management skills and with attention to detail and deadlines are a must.
• Punctuality and satisfactory attendance are imperative.
• Computer literacy in Word and Outlook is required.

The estimated salary for this position and similar roles Citrus may consider for applicants ranges from $22.00 to $30.00 per hour depending on experience. This is the approximate pay range that Citrus anticipates it will pay for this and similar positions at the time of this posting. Citrus is committed to offering fair and competitive pay for all employees; consistent with applicable law, final compensation will be determined based on the applicant’s skills, qualifications and experience, along with the position’s requirements.

Citrus reserves the right to modify this pay range at any time.

Citrus Health Group is an equal employment opportunity employer and does not discriminate against any applicant because of race, creed, color, age, national origin, ancestry, religion, gender, sexual orientation, gender expression and identity, disability, genetic information, veteran status, military status, application for military service or any other class protected by state or federal law.