Administrative Assistant — Operations & Project Support; Hybrid - Chicago, IL

Position: Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)
## Administrative Assistant — Operations & Project Support (Hybrid - Chicago, IL)
Apply remote type:
Hybrid locations:
USA - IL (Remote) time type:
Full time posted on:
Posted Todayjob requisition :
R31999

At Allstate, great things happen when our people work together to protect families and their belongings from life’s uncertainties. And for more than 90 years, our innovative drive has kept us a step ahead of our customers’ evolving needs. From advocating for seat belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity protection.
** Job Description
** The Administrative Assistant — Operations & Project Support provides high-level administrative and operational support to leaders and team members within Law & Regulation. This role serves as a key partner in ensuring the efficient execution of daily business activities through calendar management, meeting coordination, travel and expense administration, document preparation, communications support, and general office operations.
In addition to core administrative responsibilities, this position supports departmental operations, team initiatives, and project-related activities by coordinating information, tracking deliverables, preparing materials, and facilitating follow-through on key priorities. The successful candidate is highly organized, detail-oriented, proactive, and able to manage competing priorities while exercising sound judgment, professionalism, and discretion in a fast-paced, collaborative environment.###
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* Key Responsibilities:

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** Administrative Support*** ### Provide comprehensive administrative support to leaders and team members within an assigned Law & Regulation functional area.* ### Manage complex calendars, coordinate meetings and events, reserve conference space, and oversee meeting logistics for both virtual and in-person engagements.* ### Coordinate travel arrangements and prepare expense reports, invoices, and related documentation in accordance with company policies and budget guidelines.
* ### Manage and prioritize incoming communications, including calls, emails, mail, and shared mailbox inquiries, ensuring timely and appropriate follow-up.* ### Draft, edit, proofread, and format correspondence, reports, presentations, and other business documents.* ### Prepare meeting agendas, organize meeting materials, capture notes as needed, and track action items through completion.* ### Maintain organized records, files, and documentation while responding to a variety of administrative requests.###

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** Operations & Team Support*** ### Support the day-to-day operational needs of an assigned functional area within Law & Regulation.* ### Gather, organize, and maintain information, data, and supporting materials for presentations, leadership updates, reports, and departmental communications.* ### Monitor shared mailboxes, triage requests, route inquiries to appropriate stakeholders, and assist in preparing responses to routine inquiries.* ### Support matter management and document management processes, including intake coordination, document tracking, file organization, vendor billing, and collaboration with internal business partners.
* ### Assist with onboarding and team integration activities by helping new team members navigate department resources, processes, and tools.* ### Project and program coordination.* ### Contribute to special assignments, operational initiatives, and departmental projects as needed.###
** Education & Experience*** ### Bachelor's degree or equivalent experience.* ### 4 or more years of administrative support experience .* ### Experience supporting senior leaders, legal, compliance, operations, or other corporate functions.* ### Ability to work from the Chicago office as business needs require.### ###
** Skills & Competencies*** ###
*** Proficiency in MS Office Suite:
*** Microsoft Outlook, Word, Excel, PowerPoint, MS Teams, Share-point and other business applications.* ### Demonstrated administrative, organizational, and office management expertise.* ### Strong calendar management and meeting…