Sales Coordinator

Overview

Handles all administrative duties required by the Sales and Marketing Divisions in order to provide superior services to our guests.

• Schedules and prioritizes workload to meet deadlines of all managers.
• Types and distributes all correspondence, including letters, emails, proposals, contracts, etc., for assigned managers. Ensures that all correspondence is accurate.
• Maintains reader files.
• Maintains account files and ensures that all information is included in file, e.g., post convention reports, letters, fax information.
• Checks mailbox in the morning and afternoon.
• Answers calls to the sales office by third ring.
• Ensures that all managers receive messages in a timely manner, including name and phone, group or company name, caller details, date and time call received.
• Enters group information (sites, resumes) in the system.
• Enters work orders in Synergy as directed by managers.
• Assists unassigned managers as needed.
• Updates bulletin boards on assigned months.
• Gathers materials and mails packages to clients as necessary.
• Takes detailed inquiry leads and submits to appropriate manager.
• Inputs amenities into the system for VIP clients and processes paperwork (amenity card, receipt signature from Room Service).
• Processes outgoing mail.
• Covers reception during lunch.
• Takes minutes at committee/assistant meetings as directed.
• Participates in schedule rotation for late coverage on days the office closes early.

• Must be able to work alone as well as with others.
• Must have good communication skills.
• Must be extremely computer savvy (Microsoft Word, Publisher, Outlook, Excel).
• Previous knowledge of Delphi, Opera and Synergy preferred.
• Must have good organizational skills.

Omni Hotels & Resorts is an Equal Opportunity Employer. The EEO poster is available as required by law.