Executive Assistant - Administration - Zanesville

MVHC is growing and has an immediate opportunity for an Executive Assistant to join our Team!

We invite you to review the job posting below. If you meet the requirements and qualifications for this opportunity, we encourage you to apply.

Reporting directly to the Chief Clinical Officer, the Executive Assistant/Administration provides administrative support to the Executive Staff. The Executive Assistant serves as liaison for internal and external constituencies. Coordinate executive outreach and external relations efforts; and oversee special projects. The Executive Assistant must be creative and enjoy working within a small entrepreneurial environment that is mission-driven, results-driven, and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations.

Have strong written and verbal communication, strong administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

The Executive Assistant develops and maintains all records and files relating to donors and sponsors of Patient Care Charitable Fund.

• Associate’s degree in business administration preferred
• High School diploma with two years experience as an administrative/executive assistant
• Must exercise sound judgement and handle highly sensitive material with absolute discretion
• Excellent verbal and written communication skills
• Strong mastery of Microsoft Office tools (Microsoft Word, Excel, and PowerPoint) and virtual meeting platforms.
• Ability to anticipate needs, make decisions autonomously, and remain composed under pressure in a fast-paced environment
• Strong critical thinking skills and accuracy
• Knowledge of general office procedures and practices
• Experience taking meeting minutes a plus

• Time-sensitive, fast-paced, and stressful environment
• Lifting up to 50 lbs. occasionally
• Carry up to 20 lbs. occasionally
• Standing 1-2 hours at a time
• Walking approx. 30 minutes per hour throughout the day
• Withstanding pressure and dealing with emergency situations as needed
• Average working hours with possible non-traditional hours
• Bending, stooping, squatting, and carrying weights of up to 40 pounds
• Repetitive movements of the hands, wrists and fingers; good visual acuity (with or without correction)
• Sitting 1-2 hours at a time (8-10 hours a day)
• Withstands pressure and deals with emergency situations as needed
• Normal coordination and/or visual attention to connection with the standard flow of work
• Average working hours with possible non-traditional hours

• Assists in PCCF fundraising events
• Organizes programs, events, and meetings by arranging facilities, issuing information or invitations, coordinating speakers, arranging for food if necessary, and controlling event budget
• Provide secretarial and administrative support for the Executive group including phone and office reception, correspondence, word processing, appointment scheduling, maintaining files and records and assists management staff with daily operations of MVHC
• Collect data, organize and prepare reports as directed by the Executive team
• Schedules company wide use of conference rooms
• Schedules meetings as needed
• Manage office and clinical supply operations by coordinating purchasing and inventory control for the administrative Office
• Develops and maintains good working relationships with staff, management, the Board of Directors, internal/external contacts, and the public
• Projects a pleasant and professional image
• Demonstrates initiative, self-motivation, critical thinking, problem solving, and focus to execute within the role
• Maintain and update the administrative office staff directory to ensure accurate, current, and easily accessible contact information for all staff members.
• Support employee recognition efforts for designated events and staff-related occasions.
• Manage organizational policy administration by overseeing updates and coordinating organizational policies
• Support legal operations by compiling and organizing data for legal requests and preparing formal reports
• Manage discharged and reassigned patient processes by maintaining spreadsheets and sending patient notification letters according to established procedures.
• Develops and maintains Critical Lab List with updates sent out monthly
• Responsible for managing the Provider Survey List which is distributed monthly
• Support Social Determinants of Health (SDoH) initiatives by managing the procurement, tracking, and documentation of gift cards, and maintaining the master patient tracking list to ensure accurate data and program compliance.
• Responsible for the coordination and distribution of the monthly Provider Update Email
• Support patient access…