Executive Administrative Assistant OBGYN

• Full-time
• Salary Range Minimum : $31.17
• Salary Range Maximum: $43.64
• Compensation: USD 31.17 - USD 43.64 - hourly

At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better health care, no matter where you work within the Northwestern Medicine system. We pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, our goal is to take care of our employees.

Ready to join our quest for better?

The Executive Administrative Assistant position reflects the mission, vision, and values of Northwestern Memorial, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.

The Executive Administrative Assistant is responsible for executive-level administrative support to Department Chairs and Vice Presidents within the organization and must use independent judgment and authority to execute projects and maintain workflow. The incumbent will work as part of a team and demonstrate superior organization skills, strong interpersonal and communication skills, and attention to detail, as well as proficient Microsoft application skills (Word, Excel, and PowerPoint) and be highly flexible and adaptable.

Responsibilities:

• Independently performs high level technical and administrative work supporting executive level personnel and the division or unit he/she is responsible for.
• Serves as a project manager for a variety of special projects; conducts special studies and analyses and makes recommendations to resolve organizational, procedural and system problems.
• Creates and revises systems and procedures by analyzing operating practices, record-keeping systems, forms control, supplies inventory, and office layout.
• Implements changes independently for areas of responsibility. For issues outside responsibility, makes recommendations and, following managerial review, implements changes.
• Uses NM software applications to research and prepare documents and presentations. Collects, analyzes, and manages data.
• Manages calendar; sets meeting priorities; identifies objectives of meetings and identifies materials needed for meeting; exercises judgment to ensure appropriate parties attend meeting.
• Screens incoming email, mail, and telephone calls to assign priority, route as needed, identify additional resources needed to address and or respond to the communication.
• Independently plans and executes events, activities, and meetings.
• Assists with creation, preparation, and distribution of materials to be presented to all levels of organizational staff.
• Reads, researches, and routes correspondence while maintaining security and confidentiality of highly sensitive information.
• Communicates directly, and on behalf of the Executive, on all matters related to the Executive’s initiatives and areas of responsibility.
• Develops and maintains relationships with all internal and external customers. Serves as a “gatekeeper” to the Executive to help manage and protect his/her time.
• Records meeting discussions by attending meetings and recording key discussions and conclusions.
• Performs other duties as assigned.

Required

• Associate degree or equivalent relevant work experience.
• 3-5 years of experience in a business office with a strong emphasis on database management and customer service.
• Knowledge of Microsoft Office, PowerPoint, and Excel.
• Ability to organize and think independently. Excellent interpersonal skill.

Preferred

• B.A. degree or business equivalent and 5 years business experience.

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.