Executive Senior Coordinator

Responsibilities

• Provide full range of secretarial, administrative, and project support to an executive or team.
• Compose original correspondence and follow up on outstanding items.
• Type, file, copy, record documents, and create presentations.
• Coordinate and prepare accurate reporting of data and information.
• Handle, review, or file contracts, agreements, and confidential documents.
• Manage personal interactions requiring discretion and tact.
• Assist in planning department‑wide or other meetings, including agendas and materials, and take minutes.
• Monitor department/unit budget and explain variances.
• Track progress on larger projects or independently manage smaller projects and initiate follow‑up actions.
• Manage calendar for executive or team, prioritizing schedule items with independent judgment.
• Screen incoming calls, resolve issues, and forward unusual situations as appropriate.
• Coordinate travel arrangements, submit and follow up on expense reports.

• Education:
  
  High School or GED required;
  Bachelor’s degree or equivalent experience preferred.
• Experience:
  
  Minimum 4 years of related experience.
• Technical skills:
  Proficiency with MS Office (Outlook, Word, Excel, PowerPoint), internet, intranet.
• Abilities:
  Prioritize workflow, exercise independent judgment, assess situations, handle confidential information with discretion.
• Communication:
  Effective diplomatic and communication skills, customer‑service orientation, initiative, adaptability to changing priorities.
• Scheduling:
  Demonstrated scheduling, meeting/conference coordination, and organizational skills.
• Budget/Project Coordination:
  Prior experience monitoring and following up on budget and projects.

• Comprehensive benefits package including paid time off, 11 holidays, medical/dental/vision insurance, generous 401(k) matching, and lifestyle spending account.
• Eligible for annual bonus incentive pay.