Executive Administrative Assistant

About this opportunity

Join Ericsson Enterprise Wireless Solutions team as the Executive Assistant supporting the Head of Product & Engineering for Ericsson Enterprise Wireless Solutions (BEWS). This role requires a proactive and organized professional with strong attention to detail, solid communication skills, and experience managing travel logistics and executive calendars. The ideal candidate works well in a fast‑paced environment, handles competing priorities effectively, and manages sensitive information with discretion.

• Calendar and Schedule Management: manage and maintain the executive's calendar, ensuring schedules reflect business priorities and upcoming commitments are well‑prepared for.
• Meeting Coordination: prepare agendas, manage meeting logistics, take notes, track follow‑up action items to ensure productive and efficient meetings.
• Travel Management: coordinate domestic and international travel arrangements, including itineraries, logistics, and necessary travel documentation.
• Expense Management: process and manage travel expenses and reimbursements accurately and in a timely manner.
• Communication Support: serve as a point of contact between the executive and internal/external stakeholders, managing correspondence professionally and ensuring timely responses.
• Information Organization: gather and consolidate information into clear summaries to support the executive's preparation for meetings and decision‑making.
• Relationship Management: build and maintain productive working relationships with internal teams and external contacts to facilitate smooth communication and collaboration.
• Confidentiality: handle sensitive information with discretion and professionalism.
• Ad Hoc Projects: support special projects and tasks as assigned, demonstrating initiative and the ability to work independently.

Santa Clara, California. No relocation or sponsorship is offered for this role.

• At least 7 years of experience providing administrative support to senior and C‑level executives.
• Strong organizational skills with the ability to manage multiple tasks and competing priorities effectively.
• Experience coordinating domestic and international travel arrangements.
• Advanced proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint); proficiency with CoPilot preferred.
• Strong written and verbal communication skills with a professional and service‑oriented approach.
• Ability to anticipate needs and act proactively with minimal supervision.
• Comfortable working in a fast‑paced environment where priorities can shift quickly.
• High attention to detail in scheduling, documentation, and travel coordination.
• Ability to manage tasks across multiple time zones.
• Demonstrated integrity and discretion when handling confidential information.
• Experience in the technology industry a plus.

• Salary range:
  California (Marin, San Francisco, San Mateo, Santa Clara counties) – $95,500 – $124,950 USD.
• Short‑Term Variable Compensation: annual bonus based on performance.
• Health: subsidized PPO medical benefit options; HMO option for California employees.
• Vision and dental coverage.
• 401(k) plan with 4% company match and immediate vesting.
• Paid time off: minimum 15 days accrued vacation, up to 3 personal days per year, 11 annual holidays, 8 hours of volunteer time, 80 hours of sick time annually; up to 16 weeks paid maternity leave; 6 weeks parental or adoption leave at 100% pay.

Ericsson is an Equal Opportunity employer. Learn more at our equality statement.