Administrative Coordinator

Are you an administrative professional who enjoys being the person everyone can count on? This is a highly visible role where you'll support leadership, help create a welcoming office environment, and play a key part in keeping day-to-day operations running smoothly.

• High-visibility position supporting executive leadership and key organizational initiatives

• Opportunity to be the face of the office and first point of contact for visitors and stakeholders

• Diverse responsibilities with a mix of administrative, event, and operational support

• Collaborative environment with regular interaction across departments

• Stable Monday-Friday schedule with consistent business hours

• Manage calendars and scheduling for senior leadership, including internal and external meetings

• Coordinate visitor registration, reception activities, incoming calls, and mail distribution

• Prepare conference rooms and assist with committee meetings and special events

• Support meeting logistics, including materials preparation and Zoom coordination

• Process procurement-related requests and administrative documentation

• Assist with printing, document preparation, mailings, and other office support functions

• Maintain professional presentation standards throughout reception and meeting areas

• Prior administrative, executive support, office coordinator, or receptionist experience

• Strong calendar management and scheduling skills

• Experience supporting meetings, events, or executive leadership

• Proficiency with Microsoft Office and virtual meeting platforms

• Strong communication, organization, and customer service skills

#INJUL
2026