Workplace Exp Coordinator

Description

We are looking for a Workplace Exp Coordinator to create a welcoming, organized, and service-focused environment for employees and visitors in Chicago, IL. This Long-term Contract position supports daily front desk and workplace operations, ensuring smooth site services, clear communication, and a well-managed on-site experience. The ideal candidate is attentive, resourceful, and comfortable managing routine requests, coordinating vendors, and assisting with workplace events and employee support activities.

Responsibilities:

- Welcome employees, visitors, and guests with a welcoming presence while managing check-in procedures, visitor badges, parking access, and site security expectations.

- Coordinate front desk and workplace support tasks such as mail distribution, office supply management, and onboarding setup to help maintain efficient day-to-day operations.

- Respond to questions, service requests, and workplace concerns promptly, providing practical resolutions with a strong customer service approach.

- Organize on-site meetings and events by arranging space preparation, supply delivery, room setup, and post-event breakdown.

- Submit and monitor janitorial and maintenance requests, following through to help ensure building issues are addressed in a timely manner.

- Work closely with external suppliers and service providers to support workplace needs and maintain consistent service delivery.

- Follow building-specific safety, security, and emergency procedures, escalating concerns to the appropriate contacts when needed.

- Prepare clear updates, explain information to team members or visitors, and support presentations or group communications as required.

Requirements - High school diploma or equivalent and up to 2 years of experience in front desk, office coordination, or workplace support roles.

- Ability to follow established procedures, complete routine tasks accurately, and manage responsibilities with attention to detail.

- Strong verbal and written communication skills for handling everyday interactions with employees, guests, and vendors.

- Working knowledge of Microsoft Office applications, including Word, Excel, and Outlook.

- Solid organizational skills with the ability to manage multiple requests and priorities throughout the day.

- Customer-focused mindset with a detail-oriented approach to resolving questions, issues, and service needs.

- Comfortable working on-site in a structured office environment during standard weekday business hours. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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