Administrator, Native Self-Determination

The Administrator is an integral and active part of the Native Self-Determination Team’s Core Group, which includes active participation in meetings, seminars, site visits, etc. The Administrator works closely with the Coordinator to ensure smooth operations for the Team and reports to the Director, Native Self-Determination. This role is time-limited for an initial period of 5 years with the possibility of extension.

While this role supports a portfolio focused on Native self-determination, candidates are not expected to come with prior experience in this field. We welcome applicants from a wide range of backgrounds who are eager to learn, approach the work with humility, and support the priorities of tribal nations and communities with care and respect. If this role calls to you, we encourage you to apply.

• Prepare Grant and Administrative budgets, review budget forecast, and make adjustments throughout the year.
• Budget scenario planning in preparation for program budget submission.
• Assist the Director, Native Self-Determination with the progress of grants, including proposals, briefs, and reports, and tracking through different grantmaking stages.
• Liaise with grants management staff.
• Interact with, provide guidance to, and respond to questions from grantees and others.
• Schedule and coordinate expert consultations.
• Manage contracts.
• Participate in meetings and serve as recorder of critical tasks, discussions, and decisions.
• Perform writing, proofreading, and editing assignments as needed.
• Coordinate document and information management tasks that add value for the Team.
• Manage the production of Board materials.
• Liaise with other Teams and Departments as needed.
• Liaise with Coordinator and Meeting Planners as needed to ensure efficient coordination of meetings and convenings.
• Assist with orientation of new Team members.
• Travel to site visits, meetings, conferences – domestic and international – as needed and approved by Director.

• Manage special projects and workflow as requested.
• Work with Coordinator to ensure smooth and efficient operation for Team.
• Serve as back-up to Coordinator and participate in cross-training.
• Perform other duties as assigned.

• Minimum of six to ten years of relevant administrative experience.
• A bachelor’s degree or related experience required.
• Comfortable working in a team environment.
• Able to take initiative and work proactively.
• Strong interpersonal, communication, and leadership skills.
• Excellent writing, editing, organizational, and verbal skills.
• Able to effectively communicate in written and oral format with both internal and external contacts.
• Facility in working with budgets and budgeting.
• Organized and able to think and work independently with little direct supervision.
• Strong working knowledge of Microsoft Office Suite.

The position is hybrid and based in Chicago, Illinois. Annual salary will start at $73,900. We offer a generous total compensation package that emphasizes both base salary and a comprehensive benefits package to support your life, health, and well-being.

The work environment is an office setting. Requests for reasonable accommodations will be considered to enable a person with disabilities to perform the job. Reasonable accommodations are also available during the interview process.

The John

D. and Catherine T. Mac Arthur Foundation is an equal opportunity employer and does not discriminate on the basis of race, color, religion, national origin, sex, age, disability, pregnancy, marital status, sexual orientation, gender identity, veteran status, or any other characteristic protected by applicable federal, state or local laws.