Executive Assistant

Executive Assistant

Our client is looking for an experienced Executive Assistant to support senior leadership within a fast-paced financial services environment. This role is ideal for a highly organized, detail-oriented individual who can manage shifting priorities, handle sensitive information with discretion, and keep executive operations running smoothly. The position requires strong judgment, effective communication, and the ability to work independently while coordinating with stakeholders across the business.

Salary: $90,000-$125,000 Benefits:
Health, Dental, Vision, HSA, FSA, Life Insurance, 401k with strong match, PTO and more. Hybrid Position: 2-3 days on-site

Responsibilities:

• Oversee a demanding executive calendar, aligning meetings, travel, and events across multiple schedules and time zones.
• Anticipate leadership needs by identifying potential scheduling or operational conflicts early and resolving them with minimal direction.
• Prepare, refine, and review correspondence, presentations, and other written materials to ensure accuracy, consistency, and a high standard of quality.
• Arrange travel logistics, meeting details, and conference plans while maintaining clear and timely communication with all participants.
• Support senior management with special projects by coordinating timelines, gathering information, and following through on deliverables.
• Attend meetings as needed to capture notes, summarize key points, and share relevant updates with stakeholders.
• Assist with administrative activities such as performance review coordination, cost center support, and other departmental tasks.
• Submit and track time entry records, address payroll-related timekeeping questions, and provide guidance on related processes when needed.
• Maintain organized records and official documentation, ensuring files are current, accessible, and properly managed.