Executive Assistant; LN Concerts

Responsibilities

• We are seeking a proactive, highly organized, and professional Executive Assistant to support a Touring Executive for the Live Nation Concerts division
• This is an onsite role in our Chicago office
• Proactively manage a busy and complex calendar
• Schedule and coordinate meetings or other events as directed
• Use sound judgment and carefully ascertain the nature of incoming phone calls, accurately record messages, address issues on your own, and transfer calls as necessary. Follow up with callers regarding information requests
• Proactively manage the workflow of the Executive, including meetings, correspondence, and milestones
• Help organize critical work projects. Prioritize with the Executive to make sure that all objectives are addressed and handled in a timely manner
• Communicate with high level contacts inside and outside the company, including booking agents, Artist Managers and leading industry professionals
• Work with other members of internal departments as requested to promote departmental objectives
• Compose, type, and prepare correspondence, memos, PowerPoint presentations, confidential materials, etc. of the highest quality
• Directly coordinate, or coordinate with Travel Department, travel arrangements including flights, hotels, and car services as requested and create itineraries, including all confirmations and contact information for flights, hotel and transportation. Updates itineraries and check for new information pertaining to travel. Prepare and update office travel schedule
• Coordinates, administrates and tracks show contracts, payments and other paperwork from beginning to end
• Provide general administrative support and perform diversified administrative duties; prioritize, and manage projects with minimal supervision
• Interface with agents and venues to verify availability and build a calendar of events
• Manage internal documentation using internal booking systems, calendars and ticketing schedules
• Assist in administration for booking amphitheaters, arenas, and theaters
• Run business related errands as requested by assigned executive
• Multitask in a fast-paced environment and remain organized, with attention to detail
• Serve as the point of contact for incoming ticket requests from internal and external clients
• Other duties as assigned by management

• HEALTH:
  Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• YOURSELF:
  Paid time off policy including holidays, sick time, and day off for your birthday, free concert tickets
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• FAMILY:
  New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER:
  Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS:
  Volunteer time off, crowdfunding network

Passionate and motivated. Driven, with an entrepreneurial spirit. Resourceful, innovative, forward thinking and committed. At Live Nation Entertainment, our people embrace these qualities, so if this sounds like you then please read on! This role requires exceptional organizational capabilities, sound judgment, and strong interpersonal and communication skills. The ideal candidate will have experience supporting high‑level executives and managing dynamic workflows within a fast‑paced, high‑profile environment.

Confident working independently and in a team environment, with a strong sense of ownership and accountability. High degree of professionalism and discretion in handling sensitive information. Superior organizational, time management, and multitasking skills. Strong written and verbal communication skills. Experience with travel coordination and event planning. Flexibility to work a varying schedule, including evenings and weekends, based on business needs.

Technically proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and adept at navigating internal systems and online research.

Bachelor’s degree or equivalent professional experience. Preferred experience supporting a senior‑level executive, ideally in the music, entertainment, or live event industries.