Administrative Assistant – Absence

Responsibilities

• Provide administrative assistance to the Absence Customer Success department
• Take detailed meeting minutes, organize and schedule meetings, draft agendas, and other administrative functions as requested
• Support the team with creating data visuals, presentations, printing, and preparing any communication materials
• Deliver clear and concise messages
• Write and distribute emails, correspondence memos, letters, etc.
• Listen attentively and ask the necessary questions to confirm understanding for notes
• Perform data entry in Microsoft Excel, Confluence, and other computer applications
• Liaise with executive and other administrative assistants to handle requests and queries from other managers and internal departments
• Run routine reports using specific software (e.g., spreadsheets, reporting tools) based on pre‑defined parameters and create basic reports and summaries from the generated data
• Share reports with relevant personnel and answer basic questions about the data
• Establish and maintain strong working relationships with team members
• Provide on‑site support for events, including setup, coordination, and day‑of logistics
• Take responsibility for special projects as requested
• Perform other duties as assigned

• 2 years of experience required; administrative support experience preferred
• High school diploma required;
  Bachelor’s degree in related field preferred
• Excellent written and verbal communication skills
• High attention to detail and goal‑oriented results
• Excellent time‑management skills, ability to use critical thinking to prioritize work, and able to work autonomously as needed
• Experience supporting executive‑level individuals preferred
• Proficiency in MS Office, Excel, and Power Point
• Ability to pivot quickly and understand priorities
• Ability to think critically by gathering information, evaluating options, and implementing the best solution
• Strong organizational skills