Administrative Assistant - Japanese Language skills

Administrative Assistant — General Office Affairs - Must be able to speak Japanese. This role will initially be fully onsite, with the opportunity to work remotely 1-2 day per week down the road once fully acclimated.

A well-established company is seeking a proactive and detail-oriented Administrative Assistant to support its General Office Affairs function. This role is central to smooth day-to-day operations and coordinating office-wide services across a collaborative, multicultural workplace. It's a broad, multi-functional position offering exposure across office administration, facilities coordination, and cross-department collaboration — an essential part of keeping the office running well.

This is an on-site role.

• Administrative Support: Handle daily administrative operations, including document preparation, filing, and general office coordination.
• Facilities & Mailroom: Coordinate maintenance and management of company vehicles, support general facilities needs, and manage mailroom operations including mail pickup, distribution, and outgoing shipments.
• Office Supply & Inventory: Order and manage inventory for office supplies and refreshments to maintain a well-functioning office environment.
• Expense Processing: Manage office-related payments, including submitting payment requests to Accounting and settling expenses through internal systems.
• Event Support: Assist with planning and coordinating company events, including holiday parties, outings, and volunteer activities.
• IT Coordination: Serve as the liaison between the IT Helpdesk and office staff to facilitate effective communication and issue resolution.
• Onboarding Support: Support onboarding and offboarding processes for team members, helping ensure smooth transitions.

Required:

• Associate's degree at a minimum.
• Valid driver's license.
• Strong organizational, communication, and interpersonal skills.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Strong sense of integrity, adaptability, and the ability to stay productive and organized across competing priorities.

Preferred:

• Previous administrative or office management experience.
• Proficiency with Microsoft Office / Microsoft 365 and general comfort with technology.
• Experience working within, or appreciation for, a multicultural business environment.