Executive Assistant - Chicago

Executive Assistant, Chicago, IL

A leading investment firm is seeking an Executive Assistant to support senior leaders and contribute to the success of a collaborative, fast-paced office environment. This role will provide high-level administrative support while partnering closely with internal teams, clients, and external stakeholders.

Compensation: $85, base
In office schedule: 4 days onsite

Responsibilities:

• Manage complex calendars, meetings, and scheduling for senior executives
• Coordinate client meetings, including conference rooms, visitor access, catering, and meeting materials
• Maintain Salesforce records and update client activity information
• Assist with monthly and quarterly reporting preparation and distribution
• Coordinate travel arrangements and process expense reimbursements
• Support team projects and day-to-day office operations
• Provide proactive email management and general administrative support

Qualifications:

• Bachelor’s degree preferred
• 3+ years of administrative or executive assistant experience
• Strong organizational skills with excellent attention to detail
• Professional communication skills and a strong service-oriented mindset
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word)
• Positive, proactive, and collaborative approach

This is an excellent opportunity for an organized and detail-oriented Executive Assistant to support a dynamic investment team and play a key role in a growing office environment. For immediate consideration, please reach out directly to Kelly Lucey at