Executive Assistant; Chicago, IL

Position Overview:

Our client, a leading investment management firm, is seeking an experienced Executive Assistant to provide high-level administrative support to multiple senior leaders while helping coordinate office operations and business activities. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced, collaborative environment and exercises sound judgment while handling confidential information.

• Manage complex executive calendars, scheduling meetings and prioritizing competing demands.
• Coordinate internal and external meetings, including conference room reservations, visitor logistics, catering, and meeting materials.
• Support client and business meeting logistics, including scheduling, preparation, and follow-up.
• Maintain accurate contact and meeting information within the company's CRM system.
• Assist with the preparation and distribution of recurring reports, presentations, and other business materials.
• Coordinate domestic travel arrangements, including flights, hotels, and ground transportation.
• Process expense reports in a timely and accurate manner.
• Monitor executive email communications and assist with follow-up as needed.
• Provide administrative support for department initiatives, special projects, and office events.
• Perform additional administrative duties to support overall office operations.

• Bachelor's degree preferred.
• 3–5 years of executive or administrative support experience.
• Exceptional organizational and time management skills with the ability to manage multiple priorities.
• Strong interpersonal, verbal, and written communication skills.
• High level of professionalism, discretion, and ability to maintain confidentiality.
• Service-oriented mindset with a proactive, dependable approach.
• Strong attention to detail and proficiency with Microsoft Outlook, Word, and Excel.
• Experience with CRM and expense management software is a plus.
• Ability to work independently while collaborating effectively within a team environment.