Project Coordinator

Job Level: W2T Consultant

Job Location: Hybrid onsite Tuesday-Thursday (West Loop)

Travel Expectations: 0%

Job Classification: Temporary (W2T) Contractor

• Manage complex Outlook calendars, meetings, travel arrangements, itineraries, and expense reporting.
• Coordinate team communications, distribution lists, employee announcements, recognitions, and organizational updates.
• Create and maintain reports, org charts, talent tracking documents, year-end feedback materials, and surveys.
• Prepare executive-level presentations, agendas, meeting notes, summaries, and follow-up actions.
• Support onboarding activities and maintain team rosters and resource tracking.
• Own and manage Teams and SharePoint sites, folders, and document repositories.
• Assist with project administration, including RAID log maintenance, invoicing, budget tracking, accruals, and contractor/vendor entries.
• Organize team meetings, workshops, and offsite events, ensuring effective planning and execution.
• Provide professional correspondence support and act as a key point of contact for internal and external stakeholders.

• 5+ years of experience in Executive Assistant, Administrative Coordinator, Program Coordinator, or similar support roles.
• Advanced proficiency with Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams, and SharePoint).
• Strong communication, critical thinking, and relationship‑building skills.
• Ability to manage confidential information with discretion and professionalism.
• Highly organized with exceptional attention to detail and follow‑through.
• Proven ability to prioritize multiple tasks and meet deadlines in a dynamic environment.
• Quick learner with the ability to understand complex business processes.
• Experience planning meetings, workshops, and corporate events is highly desirable.
• Professional, reliable, proactive, and results‑oriented. Experience supporting senior executives, PMO teams, or large‑scale transformation programs.
• Experience tracking budgets, invoices, and project‑related financial activities.

We proudly offer competitive compensation and a comprehensive benefits package. Benefits include health, dental & vision coverage, 401(k) with company match, life insurance, self‑managed PTO, paid holidays, parental leave, and other unique incentives that celebrate your accomplishments. We also offer voluntary benefits such as Flexible Spending Accounts, Critical Illness, Hospital Indemnity, Legal Services, and discounts on home, auto, and pet insurance.

• Remote and Hybrid Work
• Time Off When You Need It
• Benefits That Flex
• Professional Development

We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans’ status, or any other characteristic protected by federal, state, or local laws.

Reasonable accommodations are available for candidates during all aspects of the selection process. Please advise the talent acquisition team if you require accommodations during the application or interview process.