Meeting & Events Coordinator

Hi, we’re Host!

We believe your office should allow you to feel comfortable, productive and inspired in your working life. Because when people feel inspired, great things happen.

As the heart of the workplace, you will help foster a sense of community by putting the well‑being of others at the forefront. As you collaborate with colleagues to create a culture of support, you will have countless opportunities to inspire moments of delight and pursue amazing outcomes each day.

With Host, you can join a team that elevates the office experience by delivering world‑class services that make coming to work better than it’s ever been.

The Meeting & Events Coordinator role is at the forefront of delivering a positive office experience as a cultural ambassador, community advocate and service leader.

Host uses people‑led, technology‑enabled services to connect employees to their environment via their mobile devices, as well as through high‑touch services and world‑class customer service support delivered by employees like the Meeting & Events Coordinator.

In this role, you would provide experience services and support to increase individual well‑being, personal productivity, and organizational effectiveness.

As part of a “front‑of‑house” team, the Meeting & Events Coordinator is responsible for creating a supportive and comfortable atmosphere by welcoming visitors and supporting all employee‑facing services.

The role is onsite in Chicago, IL USA. The minimum base salary is $26.45/hour and the maximum is $28.85/hour.

• Provide coordination and support for delivery of Workplace Services.
• Services include, but are not limited to:
  Concierge, Reception / Switchboard, Room Management, A/V Support, Meeting & Event Management and Marketing, Community Programs, Meeting Supply Equipment, Food Services, Parking & Commute, Bicycle, Supported Employment, Company Store, , Document Services, Mail Services, Record Archiving, Office Supply Management, Moves, Adds, Changes, Furniture and Cable Management, Space Reset, Entrance Screening Protocol, Workplace Onboarding, Sustainability Initiatives and Recycling.

• Manage tenant relation program, including organization of all tenant events inclusive of Meet the Artist Events, holiday events, including contracting catering, linens and floral for all events. Manage marketing and communication of all events. Creates and publishes a monthly tenant newsletter, pushes all communications and marketing through Host Core App. Manages building social media accounts.
• Schedule recurring electronic waste recycling events, paper shredding events, tenant furniture removals as needed by tenants.
• Assist Management Team with the rotating artist exhibit in the lobby. Review artist work and present their work to SREM for potential exhibits. Coordinate Meet the Artist events, as-budgeted, Work with off‑site graphic designer to create art pieces such as the exhibitor handout and poster. Maintain Art section of building website.
• Deliver orientations, such as tours of facility, how to submit a work order, where supplies are kept and ordering procedure, amenities, and software ordering. Provides overview of Host Experience service.
• Assist in the completion of the Service Business Continuity plan.
• May support coordination of moves, adds, and changes (MAC).
• Support leasing tours, including ordering of prospect signage, snacks and beverages for tour, in addition to other requests by leasing and management team as needed.
• Greet employees and announces clients and visitors. Issues visitor passes and validate parking.
• Receive and direct incoming calls to appropriate parties.

• Maintain orderly and organized appearance of all common areas of the management office. Manage inventory of necessary office supplies (toner, paper, etc.), packaging materials, coffee and break room supplies. Order supplies for amenity spaces, fitness center and management office. Maintain building stationary and personnel business cards
• Assist tenant employees with new key card requests.
• Send all letters, mailings and messenger services. Mail is delivered daily. Open and sort accordingly
• Prepare…