Business​/Administrative Associate - Rockford, Retzky College of Pharmacy

Business/Administrative Associate I
- Rockford, Retzky College of Pharmacy

Business/Administrative Associate I
- Rockford, Retzky College of Pharmacy

Hiring Department
:
College of Pharmacy, Regional Rockford Pharmacy Program

Location
:
Rockford, IL USA

Requisition : 1042078_1

FTE
: 1

Work Schedule
:
Monday
- Friday, 8:30AM - 5:00PM

Shift
:
Days

# of Positions
: 1

Workplace Type
:
On-Site

Posting Close Date
:
August 7, 2026

Salary Range (commensurate with experience): $55,000. / Annual Salary

About the University of Illinois Chicago

UIC is among the nation s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI).

Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent "Best Colleges" rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities.

UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

The UIC Retzky College of Pharmacy is the oldest college in the University of Illinois System and is ranked number 11 in the nation and number 1 in Illinois among colleges of pharmacy by U.S News & World Report. The College has two campuses in Chicago and Rockford. The UIC Health Sciences Campus
- Rockford consists of three health sciences colleges, medicine, nursing, and pharmacy.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

This position will coordinate and manage administrative operations of the Retzky College of Pharmacy, in-person, on its Rockford campus and will perform general administrative functions for the Vice Dean and Director of Finance and Data Analytics. The Business Administrative Associate (BAA) will coordinate administrative activities by working with College leadership, faculty, staff, campus partners, colleagues, alumni, and community members.

• Serve as an administrative support to Retzky College of Pharmacy s Rockford campus, including the Vice Dean and Director of Finance and Data Analytics. This includes:
  • Support of the daily operations and functions of the Rockford campus.
  • Maintenance and coordination of calendars.
  • Scheduling meetings, events, and programs.
  • Travel planning and arrangements.
• Work with the Director of Finance and Data Analytics on budget and financial matters.
• Acts as a University purchase card and travel card holder, requests purchase orders, prepares expenditure reports, and reconciles financial accounts in compliance with university policies and procedures.
• Work with the Office of Student Affairs, Office of Experiential Education, Class Coordinators, and other faculty, providing administrative assistance to ensure optimal efficiency of college run curriculum, programs, and events.
• Assist with greeting visitors, screening and prioritizing phone calls; collection and delivery of mail, answer inquiries or refer to appropriate personnel.
• Maintain and update information in related databases, records and files including information of a highly confidential nature.
• Provide standard and ad-hoc reports utilizing appropriate internal systems and databases.
• Take an active role in program development and implementation including retreats, interdisciplinary programs, continuing education events, student affairs programs, and other appropriate events.
• Maintain an encompassing, organized overview of significant University and departmental responsibilities and deadlines.
• Review, evaluate, develop, and interpret University and departmental policies and operational procedures.
• Serve as administrative liaison with the Colleges  Chicago Campus administrative offices, departments, faculty, and staff.
• Coordinate the Colleges  Rockford campus recruitment activities, employee onboarding, and other HR related activities with College Human Resources Officers on Chicago campus.
• Serve on college or campus committees when appropriate.
• Attend meetings and provide staff support and administrative assistance to committees as assigned, preparing, and organizing meeting materials and minutes as needed.
• Perform other related duties and participate in special projects as assigned.