Executive Assistant

The Executive Assistant provides overall organizational support to the CEO, President, GM, CFO, and SVP’s. They play a key role in managing agenda’s, responding appropriately to various correspondence, coordinating meetings, travel and expenses, and personal tasks for the Executives. This seasoned employee is the go-to person for any questions related to the exec team. In addition, the executive assistant forms strong relationships with all employees, lending a helping hand where needed.

• Respond to and/or delegate various correspondences on behalf of the full office C-suite and executive level team members
• Work with closely with the entire office, including leads and the office manager to make sure that internal functions or global projects run smoothly
• Manage multiple agendas, while assisting the exec in prompt and effective management of meetings, conference calls and timelines
• Handle a wide and complex variety of administrative support duties and tasks such as owning schedules, managing calendars, booking travel and running errands (coffee runs, Christmas shopping, lunch orders etc.)
• Manage all DSOW (Detailed Statement of Work) tasks and organize electronic legal files
• Organize office monthly meetings with presentations, updates, set up etc.
• Maintain client confidence and protect operations by keeping information confidential

• 3-4 years of professional experience, preferably as an Executive Assistant or Senior Secretary
• Highly proficient in the use of MS Office products, Visio, Power Point
• Superior communication skills, both oral and written and excellent word processing skills
• A stickler for detail and takes ownership of tasks and drives through to completion
• Ability to multitask and meet tight deadlines
• Must work well under pressure
• Customer services focused attitude
• Must be flexible