Executive Assistant, Chicago

Job Summary

Executive Assistant – Huron (Chicago, IL; Hybrid). Provide comprehensive administrative support to senior leadership, managing schedules, correspondence, and daily operations with professionalism and discretion.

• Maintain and organize the executive’s calendar, scheduling meetings, appointments, and travel arrangements; prioritize and coordinate conflicting requests with executive guidance.
• Organize and coordinate meetings, including booking onsite/offsite rooms, drafting and editing materials, managing catering services, and taking detailed meeting minutes when necessary.
• Act as the first point of contact for the executive, managing all incoming and outgoing communications, including emails, phone calls, and messages.
• Coordinate communications between the executive and internal or external stakeholders.
• Arrange and coordinate complex travel itineraries (domestic and international) with flights, accommodations, and ground transportation.
• Create, review, and edit reports, meeting agendas, presentations, professional correspondence, and other documents.
• Prepare, track, and submit expense reports for the executive, ensuring compliance with company policies and timely reimbursement.
• Under direction of Facilities, oversee office operations, including supplies management, technology needs, and event planning; maintain the office Teams site.
• Coordinate and manage projects on behalf of the executive, ensuring timely completion and alignment with organizational goals.
• Organize and balance multiple tasks and projects based on priorities and strong organizational skills.
• Anticipate the executive’s needs and proactively address potential issues or roadblocks to determine next steps.

• 3‑5 years of experience as an administrative or executive assistant in a corporate or fast‑paced environment.
• Bachelor’s Degree preferred.
• Advanced technical skills with Outlook, Word, Excel, and PowerPoint;
  Salesforce experience a plus.
• Familiarity with online travel tools and time/expense reporting processes.
• Strong organizational, prioritizing, and multi‑tasking skills.
• Excellent written and verbal communication skills.
• High degree of flexibility.

Estimated base salary: $65,000–$80,000. Total estimated compensation, including annual incentive: $71,500–$88,000. Eligible for Huron’s annual incentive program and benefit plans covering medical, dental, and vision; 401(k) with employer match; employee stock purchase plan; paid time off; paid parental leave and adoption assistance; wellness program and other benefits.

Chicago, Illinois (Hybrid opportunity).

Huron is fully committed to providing equal employment opportunity to job applicants and employees in recruitment, hiring, employment, compensation, benefits, promotions, transfers, training, and all other terms and conditions of employment. Huron will not discriminate on the basis of age, race, color, gender, marital status, sexual orientation, gender identity, pregnancy, national origin, religion, veteran status, physical or mental disability, genetic information, creed, citizenship or any other status protected by laws or regulations in the locations where we do business.

We endeavor to maintain a drug‑free workplace.