Virual Executive assistant

About Us

Vibrant Yoga is a growing wellness company focused on helping individuals and teams thrive through yoga, meditation, and wellness programs. We work with both businesses and individuals through virtual and in-person offerings. We’re a small, fast-moving team where everyone contributes, adapts, and supports each other.

We’re looking for a highly organized, proactive Project Manager & Executive Assistant to support day-to-day operations and work closely with the founder. This role is ideal for someone who is detail-oriented, resourceful, and comfortable wearing multiple hats.

You’ll be a key support system, helping keep projects moving, managing workflows, and jumping in wherever needed. This is less about rigid responsibilities and more about being dependable, adaptable, and solution-oriented.

• Manage multiple projects at once and keep everything organized and on track
• Build and maintain systems in Notion and other tools
• Create and document SOPs to streamline workflows
• Identify inefficiencies and suggest improvements
• Coordinate schedules, timelines, and internal processes
• Assist with onboarding and offboarding team members
• Be familiar with Wordpress or willing to learn to make edits on the backend of our website
• Be the operational support to the founder & the team

• Act as a right-hand support to the founder on day-to-day tasks
• Jump in quickly on urgent or changing priorities
• Take initiative and figure things out independently
• Help plan team meetings and internal processes
• Stay responsive on Slack, email, and other communication channels

• Create and schedule social media content (Linked In and Meta) using Canva
• Manage and plan content calendars weeks in advance
• Write and edit weekly blog content
• Refine AI-generated content for clarity and tone

• Prepare monthly reports (financial, social media, etc.)
• Run bi-weekly payroll reports
• Track key metrics and keep records organized

• Strong organizational and project management skills
• Tech-savvy and comfortable with tools like Notion, Slack, and social platforms
• Proactive self-starter who doesn’t wait for instructions
• Able to handle multiple priorities and adapt quickly
• Strong attention to detail to prevent errors
• Comfortable receiving and applying feedback
• Strong written communication skills
• Background in business, marketing, or operations is a plus
• Experience with Canva and content creation

This is a support-heavy role in a small company. Things move fast, priorities shift, and no task is “too small.” You’ll be stepping in wherever needed, helping bring structure to chaos, and making the business run more smoothly.

• Part-time: 15 to 20 hours per week
• Flexible schedule, between the hours of 11am - 3pm CST
• Opportunity to grow into a full-time role after 90 days