Corporate Legal Assistant Job Chicago area,Illinois USA,Administrative/Clerical

Position Summary

The Corporate Legal Assistant handles complex and specialized administrative and clerical support activities related to the specific work and function of the timekeeper(s) to whom they are assigned.

Essential Functions

Prepare, revise, redline and proofread various corporate documents including contracts, agreements, transactional matters, compliance, closing documents, UCCs, financing and lending, audit letters, etc.

Assist with assembly of pre-closing documents and sets of executed documents for various signatures, corporate formation and dissolution documents and UCC financing statements and amendments.

Prepare shareholder and corporate minutes and maintain corporate record books for various entities.

Working knowledge of filing procedures, requirements and e‑filing with Secretary of State office, in addition to federal, state and local courts.

Create and maintain client and administrative files in accordance with firm procedures, including within the document management system.

Proactive utilization of workflow management system to manage assignments from timekeepers, maintain an organized workload, and assist others during PTO or peak periods.

Schedule appointments including meeting invites, video conference details, conference room requests, meal requests, etc., and maintain the attorney’s calendar.

Enter and release attorney’s billable time in accordance with firm guidelines. Review pro‑formas for billings received from the Accounting Department to clients for services rendered.

Perform initial conflict checks and open/close client matters and prepare engagement letters.

Monitor case deadlines and work with the Docket Department to ensure deadlines are entered and met.

Coordinate travel arrangements and track travel expenses for timely reimbursement.

Communicate professionally and promptly with internal and external clients to deliver a high level of customer service, consistent with the Firm’s "First in Service" philosophy.

Additional Responsibilities

Proactively participate as a member of the practice group support coverage team.

Stay current in the use of all firm systems and practices.

May require overtime or weekend hours.

Perform additional office support duties as assigned/requested.

Confidentiality

Due to the nature of your employment, various documents and information, which are of confidential nature, will come into your possession. Such documents and information must be kept confidential at all times.

Qualifications

Legal Assistants must have a High School Diploma in addition to three years of corporate experience. Must be able to handle multiple priorities at one time, work well with others and have excellent communication skills. Comprehensive knowledge in Microsoft Office (Excel, Outlook, PowerPoint, Word) and PDF software. Experience with InTapp Time, Intapp Open, Chrome River Expense Reporting, Aderant, Interaction, iManage are pluses.

Must possess an excellent customer service attitude.

Salary Range

The salary range for this position is $85K to $110K.

Please note that quoted salary ranges are based on Benesch’s good faith belief at the time of the job posting and are not a guarantee of what final salary offers may be. Base pay is based on market location and may vary depending on job‑related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work.

Full‑time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Equal Opportunity Employer

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Accommodations

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at or email at

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