Endeleo Executive Operations & Grants Manager

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Full Time 901 East 95th Street, Chicago, IL, US 1 Attachments

Salary Range: $65,000.00 To $70,000.00 Annually

JOB TITLE:
Executive Operations & Grants Manager

Job Description Disclaimer: The statements in this job description are intended to describe the essential/non-essential nature and level of work performed by Endeleo staff/interns assigned to this job. They are not intended to be an exhaustive list of all duties and responsibilities, as other duties and responsibilities may be assigned.

Reporting Relationship:

Executive Director

Organization Unit:

Operations

FLSA Status:

Exempt

Grade:

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Work Status: Full-Time

Basic Function: Endeleo Institute is seeking a detail-oriented and highly organized Executive Operations and Grants Manager. The Executive Assistant and Grants Manager provides high-level administrative, operational, and strategic support to the Executive Director while ensuring the efficient day-to-day operation of the organization. The role manages executive scheduling, board support, grant administration, office operations, internal systems, communications, donor engagement, and organizational projects.

This position serves as a central point of coordination, helping maintain compliance, streamline processes, and support the organization's mission through effective administration, communication, and operational leadership.

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Duties and Responsibilities

Executive & Strategic Support

• Provide Administrative Assistance to the Executive Director as assigned.
• Manage complex calendars, scheduling, and logistics for executive leadership, ensuring alignment with organizational priorities and strategic goals.
• Prepare high-quality reports, presentations, briefing documents, and correspondence on behalf of leadership.
• Support board-related activities including meeting coordination, materials preparation, and action item follow-up.
• Serve as a trusted liaison between leadership, Trinity United Church of Christ HR, staff, contractors (IT and other), donors, funders, and external facilities and stakeholders.
• Anticipate leadership needs and proactively resolve logistical or administrative challenges before they escal.
• Provide administrative support for all audits and other compliance related matters.

Grants Administration & Compliance Support

• Provide leadership and administrative assistance in grant research and proposal development.
• Assist the Executive Director in developing staff assignments for proposal development and ensure timely submission of all grant proposals.
• Coordinate the administrative aspects of grant management, including uploading, organizing, and maintaining required documentation in grant portals and internal systems
• Track grant deadlines, deliverables, and reporting timelines to ensure full compliance with funder requirements
• Maintain accurate, audit-ready grant records accessible to leadership and program staff
• Assist in preparing narrative and supporting materials for grant proposal reports and new funding submissions
• Maintain standard grant proposal content for typical questions regarding Endeleo to streamline grant writing.

Communications & Donor Engagement

• Develop, design, and manage email campaigns and donor communications using Constant Contact or similar platforms
• Draft compelling appeal emails, newsletters, and outreach materials that advance fundraising goals and reflect the organization's voice and mission
• Maintain consistent, mission-aligned messaging across all communications channels
• Support outreach campaigns, fundraising events, and stewardship efforts with logistical and communications coordination

Office & Operations Management

• Assist with the development and management of electronic and physical filing systems.
• Oversee daily office operations to ensure a professional, efficient, and welcoming environment
• Manage office supply inventory, vendor relationships, service contracts, and purchasing within approved parameters
• Identify and implement improvements to administrative systems, workflows,…