CPO Fresh Purchasing Admin

Overview of Position Support Central Purchasing team by ensuring all paperwork related to purchasing and shipping is accurately completed on time.

Monitor accuracy of invoices and coordinate with accounting for payment.

Attention to detail and managing multiple tasks.

Primary Tasks Process purchase orders and invoices.

Ensure all purchase orders are entered and reconciled.

Manage late orders, reconciling open product, airway bills, and truck manifest.

Reconcile imperfect orders, such as wrong quantity, damaged product, wrong location, wrong product, with vendors.

Support sales with the problem solving of late orders

Process credits and billings in coordination with the accounting team.

Coordinate with buyers and leaders on daily operations, receiving of shipments, and confirming accuracy of order invoices.

Generate reports on workflow and open issues.

Participate in regular meetings with buyers and leaders.

Other duties as assigned

Technical

Skills:

Proficiency in word processing, spreadsheets, and presentation software (Microsoft Word, Excel, PowerPoint).Familiarity with scheduling tools (Outlook, Google Calendar) and video conferencing (Zoom, Teams).Basic bookkeeping or data entry skills.

Soft Skills:

Communication:
Clear, professional written and verbal communication.

Time Management:
The ability to multitask, prioritize tasks, and juggle multiple projects under pressure.

Customer Service:
Tact, interpersonal skills, and problem-solving abilities when dealing with clients, staff, and vendors.
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