Admin Assistant

Assistant, Administrative

Purpose:

To provide administrative support to members of the International Specialty Care department. Process organizational and administrative routine tasks for the Specialty department. Responsibilities include all administrative functions of the department: calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, distribution lists management creating or modifying business documents.

Responsibilities:

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site.
• Meetings and travel activities – Assist with organizing appointments, sending invitations, booking rooms and venues, arranging catering and other vendors as needed, preparing documents, taking meeting minutes, and following up after meetings.
• Organizing business trips (travel and accommodation) and travel expense claims, as necessary.
• Processing post/mail
  - Management of incoming and outgoing post for the department.
• Budget
  - Supports the Specialty team in all administrative matters related to budget control
• Uses advanced software skills to perform work assigned.
• Maintains and updates department distribution lists to ensure accurate and effective communication.

Qualifications:

• High School diploma or equivalent. Some college preferred.
• 5+ years previous admin experience or equivalent.
• Operates with little instruction and minimal supervision.
• Advanced knowledge of Microsoft Office Suite, Adobe Acrobat and Outlook
• Effective communication
  -written and verbal.
• Planning and organization
• Time management/prioritizing

The benefits that you are eligible for with Collins Consulting, Inc:

• 401(k)
• Medical, Dental and Vision Insurance
• Term Life Insurance
• Accidental Death and Dismemberment
• Long Term Disability