Administrative Assistant

Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for a highly organized, detail-oriented individual who brings a positive attitude, strong communication skills, and confidence handling a fast-paced administrative environment. The role includes front-office support, document preparation, data management, and coordination of communications related to media and publication activities.

Responsibilities:

• Manage day-to-day administrative tasks to keep office operations organized and efficient.

• Respond to incoming calls courteously, direct inquiries appropriately, and provide general front-desk support.

• Prepare, update, and maintain records, spreadsheets, and written correspondence using Microsoft Word and Excel.

• Enter and verify data accurately while ensuring files and documents remain current and well organized.

• Coordinate meetings, schedule conference calls, and assist with arranging calendars and related logistics.

• Support administrative and front-desk functions, including handling routine office communications and visitor interactions.

• Assist with distribution of media or publication-related communications, including outbound announcements and message blasts.

• Use modern digital tools, including AI-based programs, to help improve administrative workflows and content support as needed.