Office Coordinator

Position: OFFICE COORDINATOR
Job

Requisition

Opening Date: 08/06/2026

Closing Date: 08/19/2026

Agency:
Department of Human Services

Class

Title:

OFFICE COORDINATOR - 30025

Skill Option:
Keyboarding

Bilingual Option:
None

Salary:
Anticipated Salary (Effective 7/1/26) $4,272-$5,641/month ($51,264-$67,692/year)

Job Type: Salaried

Category:
Full Time

County:
Cook

Number of Vacancies : 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. The posting window for internal applicants in accordance with applicable collective bargaining agreements has already passed. The system will only allow external applications for other means consideration at this time. Internal applicants who have already applied are not required to reapply externally for consideration at other means.

While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule-flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

Under direction, performs paraprofessional and technical secretarial and office support functions for the Local Office Administrator, DHS. Assists in a variety of office management and support functions. Keyboards a variety of forms, form letters, cards and records.

Essential Functions

* Serves as secretary to the Local Office Administrator.

* Performs a variety of administrative staff support functions; coordinates various administrative staff activities with other DHS local offices and other agencies; gathers information from multiple sources and responds to inquiries from clients, vendors, public/private agencies and the general public with information and directions to sources of assistance; explains programs and procedures to clients, Community groups, vendors and the general public;

coordinates offices training needs and requests, prepares training schedule of staff.

* Maintains files of correspondence, statistical reports, memoranda and medical inquires; xeroxes copies of inquiries received and routes to proper persons; maintains control on responses from inquiries; keyboards returned responses and mails; maintains controls on correspondence being forwarded to Central Office.

* Receives and directs visitors for Local Office Administrator or other staff, screens telephone calls for priority, importance and answers questions; makes and cancels appointments for supervisor, maintains supervisor's schedule, answers inquiries and disposes of routine matters.

* Monitors receipt of annual releases/memoranda and updates assistance program manuals.

* Follows oral and written instructions, completes technical and complex tasks, accesses automatic office equipment to obtain data and compile reports of pending or outstanding activities.

* Performs other duties as assigned or required which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

* Requires knowledge, skill and mental development equivalent to two (2) years of secretarial/business college, or completion of high school and two (2) years of related office experience, or two (2) years of independent business experience.

* Requires ability to keyboard accurately at 30 wpm.

Work Hours:

Monday-Friday, 8:30am-5pm, 1-hour unpaid lunch.

Headquarter

Location:

5323 S Western Blvd, Chicago, Illinois, 60609

Temporary Detailed Address:1642 West 59th Street, Chicago

Family and…