Project Administrator (Non-Technical), Business Coordinator

Department BSD OBA - Sereno Lab About the Department Through the disciplines of Comparative Biomechanics, Evolution and Developmental Biology, Behavioral Neurobiology, and Vertebrate Paleontology, our mission is to explore animal form and function and how they change over the short time frame of an individual’s life history and long time frame of the history of animal life.

The Project Administrator, Business Coordinator position reports to PI, Professor Paul Sereno and manages lab activities including overseeing the lab and PI scheduling, managing budgets, lab accounting and reconciliation duties and project management for lab research projects and additional special projects as needed. The Project Administrator, Business Coordinator will also complete CT scanning for research projects. This position will also oversee and coordinate project management for lab exhibitions and logistics management of field expeditions.

Job Summary The job provides business support for non-technical (not information technology or construction related) projects from conception to completion. Performs administrative duties as they relate to the assembly of teams and the development of detailed work plans, schedules, project estimates, resource plans, and status reports.

Responsibilities CT scanning and logging.

Scheduling/managing calendar.

Planning and logistics for trips, conferences, field expeditions, and research trips.

Scheduling, planning and project management for exhibit management.

Scheduling and project management for Film-related project.

Lab meeting agendas, note taking and project management.

Lab accounting-reconciliation and cash advance.

Assists in coordinating daily projects, including preparing and maintaining non-technical (not information technology or construction related) project plans, budgets, and staffing requirements.

Supports or independently performs administrative tasks such as arranging meetings, developing agendas, and preparing progress reports.

Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).

Work Experience:

Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.

Certifications:

- Preferred Qualifications

Experience:

Previous CT scanning experience.

Project Management experience.

Application Documents Resume (required)
Cover Letter (optional)
Contact information of at least references

The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions.

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family Administration & Management Role Impact Individual Contributor Scheduled Weekly Hours
37.5

Drug Test Required No Health  Screen Required No Motor  Vehicle Record Inquiry Required No Pay  Rate TypeHourlyFLSA Status Non-Exempt Pay Range $28.85 - $36.06

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible Yes The  University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or…