Administrative Assistant Iv- Medicine Administration

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Job Description - ADMINISTRATIVE ASSISTANT IV- MEDICINE ADMINISTRATION )

Job Description

ADMINISTRATIVE ASSISTANT IV- MEDICINE ADMINISTRATION

Aug 6, 2026, 4:31:28 PM

Aug 21, 2026, 4:59:00 AM

Full-time Shift Start Time : 8:00 A.M. Shift End Time : 4:00 P.M.

Collective Bargaining Unit : RWDSU Local 200 Admin Assistants BHS Posting Salary : $36.843 hourly

Health and Hospital Systems

PLEASE BE ADVISED that this position is covered by the collective bargaining agreement between Cook County and the Retail, Wholesale and Department Store Union Local 200 (RWDSU – 200). Pursuant to the collective bargaining agreement, Cook County will exhaust internal eligible applicants prior to considering external applicants. Cook County is assembling a list of qualified candidates for this position that will be considered should the position not be filled with internal eligible applicants.

SHIFT: 8:00am to 4:00pm

POSTING SALARY: 36.843 HOURLY

Salary is commensurate with years of experience indicated at time of application submittal. Experience not disclosed or documented at the time of application will not be considered for initial step placement.

The Administrative Assistant IV provides administrative assistance to the assigned department. This is a highly confidential position involving sensitive information such as plans and initiatives, budget documents, and labor issues. A highly organized and proactive person is required for this position.

• Maintains the daily calendar including coordination of meetings, preparing pertinent documents prior to the scheduled meetings, and taking/distributing minutes.
• Plays an assertive role in assuring direct reports meet timelines for assignments as assigned.
• Screens calls and visitors for urgency, route and resolve problems as they arise.
• Writes correspondence, preparing reports and presentations as needed. Takes minutes of meeting, distributes to participants and maintains copies in files.
• Frequently uses and creates calculating spreadsheets, Power Point presentations, word processing and schedule meetings through Outlook.
• Receives and logs requests to hire, reviews for completeness resolving minor oversights. Informs of omissions or errors in paperwork. Logs in a database and is able to prepare reports upon request. Presents completed documents prior to approval meeting. Communicates position approval or deferment to staff.
• Continuously strives to organize files / documents and streamline office processes. Creates and maintains a logical electronic filing system.
• Maintains contact information for direct reports at the various affiliates and their designees.
• Maintains a resource directory and cooperative relations with all staff throughout the system.
• Handles reimbursements, processes payments, orders supplies, generates and follows with work orders.
• Initiates and follows through with office cleaning requests, equipment repairs, phone, keys and computer issues; troubleshoots other issues as they arise.
• Tracks time off for office staff and direct reports.
• Must have a positive and proactive approach to work. Presents a professional business manner in appearance, verbal communication and in written correspondence.
• Performs related duties as required.

• High School Diploma or GED is required (Must be provided at the time of interview)
• Three (3) years of experience providing administrative support to a member of middle or upper management, or for multiple managers, or multiple departments is required
• Two (2) years of experience scheduling events, conferences, department wide training or other multi participant activities is required.
• Prior experience gathering and tracking departmental information and maintaining departmental reports is required.
• Prior experience coordinating and tracking short term projects within the department is required.
• Experience managing email and written communication is required.
• Intermediate proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Outlook is required. (MS Office testing will be administered, 70% minimum proficiency rate is required).

• Intermediate proficiency with Microsoft Office applications including Word, Excel, PowerPoint, Outlook
• Thorough knowledge of the principles and techniques of office practices and procedures
• Excellent interpersonal, verbal and written communication skills necessary to communicate with all levels of staff and a patient population composed of diverse cultures and age groups
• Organizational and Project Management Skills
• Demonstrated good computer and keyboarding skills
• Demonstrated good phone and email etiquette skills with strong response times
• Demonstrated analytical and organizational, problem-solving, critical thinking, and conflict management/resolution skills
• Demonstrated attention to detail, accuracy and…