Executive Assistant

Executive Assistant

Wonder is seeking a highly organized, proactive, and strategic Executive Assistant to support key executive leaders—specifically supporting two CEOs who oversee our largest business units, our CTO, and other executives. This role serves as a trusted partner to executive leadership, managing complex administrative operations, communications, scheduling, and cross-functional coordination in a fast-paced, high-growth environment.

The ideal candidate thrives in ambiguity, exercises exceptional judgment and discretion, anticipates needs before they arise, and brings a high level of professionalism, curiosity, and operational excellence to everything they do.

This is a unique opportunity to play a critical role in supporting executive leadership while helping drive organizational effectiveness and operational efficiency across Wonder.

• Provide high-level administrative and operational support to CEO, CTO and other C-Suite level leaders
• Manage complex executive calendars, prioritizing competing demands and aligning schedules with business priorities
• Coordinate and support executive meetings with internal and external stakeholders, including board members, investors, and senior leadership
• Anticipate executive needs, proactively solve problems, and improve administrative workflows and processes
• Track priorities, deadlines, deliverables, and follow-up items with minimal direction
• Serve as a trusted liaison across internal and external stakeholders, ensuring seamless coordination and communication

• Draft, edit, proofread, and distribute executive communications, presentations, and messaging for a variety of audiences
• Communicate professionally and effectively with stakeholders at all levels of the organization, including executives, board members, investors, and external partners
• Maintain highly confidential information, files, records, and correspondence with discretion and professionalism

• Plan and coordinate executive leadership meetings, business reviews, offsites, town halls, and strategic planning sessions
• Manage meeting logistics including scheduling, room coordination, vendor management, agendas, materials, and follow-up actions
• Support both virtual and in-person meetings across multiple time zones and locations
• Assist with coordination of board meetings and executive-level events as needed

• Coordinate domestic and international travel arrangements, itineraries, and related logistics
• Prepare and process expense reports, invoices, budgets, and administrative documentation
• Ensure efficient day-to-day operations of the executive offices and contribute to a positive team environment
• Identify opportunities to improve operational efficiency and administrative processes across the organization

What You Bring to the Table

• 7-10+ years of experience supporting C-level executives, preferably within fast-paced or high-growth environments
• Exceptional organizational skills with the ability to manage multiple priorities simultaneously
• Strong judgment, discretion, and professionalism handling confidential and sensitive information
• Outstanding written and verbal communication skills
• Proven ability to anticipate needs, solve problems proactively, and operate independently
• High attention to detail and strong follow-through
• Advanced proficiency in Google Workspace, including Gmail, Google Calendar, Google Docs, Sheets, Slides, and Drive, with experience operating within a highly collaborative Google-based work environment
• Experience supporting executive leadership in finance, operations, technology, or high-growth startup environments is a plus

Got These? Even Better:

• Experience coordinating board meetings, investor communications, or executive-level presentations is preferred
• Bachelor's degree or equivalent experience preferred

Salary and Benefits

• New York: $96,000-$114,500 per year.
• Illinois: $86,500-$103,000 per year.
• Wonder uses geographic-specific salary structures, which means the salary offered may vary depending on where the job is located. The final salary offer will take into account various…