Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to provide high-level administrative support in Chicago, Illinois. This long-term contract position is ideal for someone who excels at keeping schedules organized, managing travel logistics, and ensuring executive priorities stay on track. The role requires strong attention to detail, sound judgment, and the ability to coordinate meetings and communications in a fast-paced environment.

Responsibilities:

• Manage complex executive calendars by scheduling appointments, resolving conflicts, and keeping daily priorities organized.
• Arrange domestic and international travel, including flights, lodging, ground transportation, and itinerary preparation.
• Coordinate meeting logistics by securing venues, preparing schedules, and ensuring executives are fully briefed in advance.
• Support executive leadership with administrative tasks such as correspondence, document preparation, and follow-up on key action items.
• Monitor changing schedules and travel plans, making timely adjustments to minimize disruptions and maintain efficiency.
• Facilitate communication across internal teams and external contacts to ensure smooth coordination of executive activities.