Sr Executive Assistant to the CEO​/Managing Partner-Preston Design and Construction Consulting

Senior Executive Assistant To The CEO/Managing Principal

Steele Recruiting LLC is a retained search firm located in Minneapolis, Minnesota, with national reach, specializing in permanent placements of executive administrative assistants, personal assistants, and chiefs of staff for c-suite and senior leadership executives across the United States. With over 20 years in recruitment, we have a solid reputation for quality placements, professionalism, and maintaining confidentiality for every client and candidate.

We are thrilled to partner with our trusted client, Preston Design & Construction Consulting, for a senior executive assistant to the CEO/Managing Principal, located in their beautiful office in downtown Chicago, Illinois.

Preston Design & Construction Consulting is a 100% woman-owned, WBENC-certified project management and development advisory firm specializing in representing owners, operators, developers, and tenants on complex, high-end construction and development projects. The firm provides comprehensive development advisory, owner's representation, and project management services for first-class core and shell developments, redevelopments, and interior spaces across country clubs, nonprofit organizations, educational institutions, hospitality, and commercial office environments.

Founded by Amy Preston and supported by a team of experienced project managers and trusted industry partners, Preston Design & Construction Consulting has built a reputation for delivering strategic leadership, exceptional client service, and innovative design and construction solutions tailored to each client's unique vision.

What makes this opportunity exceptional? This senior executive assistant role offers the opportunity to build and define a newly created, high-impact position supporting the CEO/Managing Principal. Serving as a trusted executive administrative thought partner, this role goes beyond traditional administrative support. It requires precision, adaptability, and proactive coordination across complex priorities and confidential initiatives. Beyond providing exceptional executive support, this role offers the opportunity to serve as the driving force behind the CEO's efficiency, effectiveness, and long-term success, as you work alongside the CEO/Managing Principal in a fast-paced role and a company experiencing tremendous growth and expansion in the US.

PDCC's unique culture and small and mighty team of professionals creates a stable yet growth-oriented team environment where they respect each other, are kind, and work as a team. This is a unique opportunity to contribute and shape how executive support is delivered to a high-profile executive, within a dynamic and values-driven company. Your days will include working with a team that jumps in to help wherever they can, celebrating the big and little wins.

There is a true sense of camaraderie that puts people first.

The senior executive assistant serves as a trusted partner to the CEO/Managing Principal, providing high-level administrative and strategic support that maximizes her effectiveness. This role goes beyond traditional administrative tasks by proactively managing priorities, protecting her time, coordinating communication, anticipating needs, and ensuring projects, meetings, and commitments move forward efficiently. The senior executive assistant acts as the central point of coordination, exercising sound judgment, maintaining confidentiality, and creating the organization and structure that allows the CEO/Managing Principal to focus on leadership and high-impact responsibilities.

• Manage and protect the CEO/Managing Principal's calendar, ensuring priorities, focus time, and strategic scheduling.
• Serve as the primary gatekeeper by prioritizing requests and determining what requires the executive's attention.
• Manage the CEO/Managing Principal's email inbox, organize correspondence, prepare responses, and track follow-up items.
• Develop weekly priorities, task lists, and action plans to keep projects and responsibilities organized.
• Coordinate meetings, prepare agendas, attend meetings, document minutes, and track action items.
• Learn the CEO/Managing Principal's business, projects, systems, contacts, and preferred ways of working.
• Research information, solve problems, and proactively move projects forward with minimal direction.
• Coordinate heavy business and personal travel, including itineraries, lodging, transportation, and schedule changes.
• Schedule meetings, lunches, calls, and appointments while balancing travel time and competing priorities.
• Monitor voicemail and communications, ensuring timely follow-up and organized callback management.
• Communicate professionally with the team, clients, consultants, and external partners on behalf of the executive.
• Hold the executive and team members accountable for commitments, deadlines, and agreed-upon priorities.
• Reinforce boundaries surrounding the CEO/Managing Principal's calendar, availability, and use of…