Executive Secretary Heller College of Buisness

Executive Secretary Heller College of Business

Position Title:

Executive Secretary Heller College of Business

Category:
Clerical

Posting Number: S0001383

Location:

Chicago

Open Date: 08/12/2026

Job Type: Full-Time

Working Hours:

Position Summary:

The Heller College of Business at Roosevelt University is seeking a dynamic and organized individual to serve as the Executive Secretary to the Dean/Director of MBIRE. This role is pivotal in ensuring smooth operations within the College, providing comprehensive administrative and communication support to the Dean, Assistant and Associate Deans, and serving as the first point of contact for faculty, staff, students, and visitors.

The Executive Secretary/Director will also coordinate events and manage social media communication, contributing to the College's vibrant academic and professional environment. This is a full time, at-will, non-exempt, clerical position reporting directly to the Dean of the Heller College of Business. As a new hire, you will become a member of OPEIU local 39 and the hourly rate is $26.71, as outlined in the OPEIU local 39 union contract.

Roosevelt University offers many great benefits. Please review our benefits in further detail by clicking this link.

Knowledge, Skills and Abilities Required:

Supervision/Direction:
Individuals at this grade level will work independently in an unstructured and unpredictable environment, and may in fact be responsible to develop and maintain the structure of the office. Individuals at this grade level report to the President, Senior Vice-president or Dean. Responsibility for Others:
Individuals at this grade level may oversee the efficient operation of the office and the completion of assigned work. Individuals at this grade level may train, assign and oversee the work of student workers, hourly or other clerical staff. Individuals may be responsible for the accuracy, completion & timeliness of other's work. Individuals may process timesheets and other HR-related paperwork.

While clerical employees may oversee the work of others, they may not have responsibility to hire, discipline or terminate. Problem Solving, Follow-up, Decision-Making and Planning:
Individuals at this grade level have the ability to assess situations, make and implement decisions, and hold others accountable. Individuals must have the ability to create both short- and long-term plans and communicate the plans to others. Level of Interaction & Confidentiality:
Individuals at this grade level have the ability to communicate effectively and maintain confidence in very important matters. Individuals must have the ability to use diplomacy and tact to enhance work relationships. Equipment – Supplies & Maintenance:
Individuals at this grade level will be responsible to oversee others who maintain the office equipment and supplies. Education and

Work Experience:

Individuals at this grade level must have completed a minimum of three years of college (90 credit hours) and a minimum of five years professional office experience or four years progressive experience. One-year college education may substitute for one-year office experience and vice-versa. Proficiency in Microsoft Office Suite is required. Ability to manage subcontractors and suppliers. Technical abilities to program institute info screen, and manage event registration.

Excellent organizational, communication (written and verbal), interpersonal skills and attention to detail. Ability to exercise considerable judgment and discretion in establishing and maintaining good working relationships. Ability to demonstrate a commitment to service excellence by embodying Roosevelt's core values, mission, and vision in every aspect of the role working with students, faculty, staff, and visitors. A positive and professional demeanor is a must.

Demonstrated proficiency in Microsoft Office Suite including Word, Excel, Outlook and PowerPoint, plus Adobe Acrobat.

Years of Experience

Required:

3 years

Required

Education:

Some College

Certification/Licensure

Required:

None

Minimum Qualifications:

See Knowledge,

Skills and Abilities

required section.

Preferred Qualifications:

Experience in Ellucian/Banner is preferred.

Equipment Operated:
Desktop and laptop computer, phone, multi-function device (copier, printer, fax).

Working Conditions:

Normal climate-controlled office environment is provided. Job is largely sedentary, but there is a need to move about the office and buildings frequently. Occasional bending, stooping, lifting, pushing and/or pulling is required (typically less than 10 pounds of weight or pressure). Regular use of desktop computer is required, calling for frequent hand/wrist movement and repetition. Moderate level of stress.

Priority Application Instructions

Departmental Contact Information

Essential Job Functions

Duty and Responsibility:
Provide day-to-day administrative assistance to the Dean, Assistant Dean, and Associate Dean ensuring efficient workflow and communication. Prepare and manage faculty correspondence,…