Executive Assistant

Executive Assistant – JLL

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location:

Onsite – Chicago, IL headquarters

What this job involves:
We are seeking an exceptional Executive Assistant to support our Human Resource Executive Leaders at JLL's Chicago headquarters. This role demands a high-performing professional who thrives in a fast-paced environment while managing highly confidential strategic matters. Your ability to anticipate needs, exercise sound judgment, and maintain absolute discretion will be essential to success in this role.

What your day-to-day will look like:

• Managing complex calendars for all leaders, proactively identifying conflicts and recommending solutions while coordinating across global time zones to optimize their schedules.
• Orchestrating travel arrangements, meeting logistics, and event planning for board meetings, leadership meetings, ensuring seamless execution of all details from venue selection to presentation materials.
• Composing correspondence, preparing presentations, and creating polished documents for executive signature, maintaining the highest standards of accuracy and professionalism in all communications.
• Serving as the primary point of contact and gatekeeper for the HR leaders, screening communications and redirecting inquiries appropriately while providing exceptional stakeholder service across the HR organization and community.
• Processing expense reports, wire transfers, invoices, and budget allocations with meticulous attention to detail while maintaining organized executive files, documentation, and ensuring compliance with record-keeping requirements.
• Managing sensitive and confidential information with absolute discretion, demonstrating professional tact in all interactions.

Required Qualifications:

• Three or more years of progressive administrative experience with a minimum of 1 year directly supporting C-level executives in large global organizations.
• Proven track record of handling highly confidential and sensitive information with utmost professional discretion, particularly in public company environments where material non-public information requires careful management.
• Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Microsoft Teams, with demonstrated ability to leverage technology tools to enhance efficiency, create presentations, and manage complex data.
• Exceptional organizational and time management capabilities with proven ability to manage multiple competing priorities.
• Superior written and oral communication skills with the ability to compose professional correspondence, interact diplomatically with stakeholders at all levels, and represent executives with polish and credibility.
• Demonstrated problem-solving abilities with a proactive mindset to anticipate executive needs before they arise.
• Flexibility to work beyond standard business hours when necessary to support executive schedules.

Preferred Qualifications:

• Ability to quickly learn new systems, reporting platforms, and business processes when faced with changing regulatory requirements or technology implementations.
• Strong interpersonal savvy with natural ability to build relationships with board members and other teams across diverse cultures and functional areas within a global matrix organization.
• Self-starter mentality with track record of independently initiating and completing projects while maintaining alignment with executive priorities, deadlines, and organizational goals.
• Comfort with ambiguity and change, demonstrating adaptability in shifting priorities.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Estimat…