Administrative Assistant

## Administrative Assistant Solicitarlocations:
Chicago, Illinois time type:
Full time posted on:
Publicado hoyjob requisition :
R-40937
** Descripción del Puesto de Trabajo
*** The Administrative Assistant supporting the IT organization plays a critical role in enabling the effectiveness and efficiency of IT leadership and the broader organization. This role serves as a trusted operational partner to senior IT leaders, ensuring seamless coordination of executive priorities, operating rhythms, and administrative functions. This individual anticipates leadership and organizational needs, removes friction from day-to-day operations, and ensures strong alignment across IT teams.

Success in this role requires strong business judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced, dynamic environment.
** Responsibilities
* *** Executive & Leadership Support
*** Provide direct administrative support to senior IT leaders, including calendar management, travel coordination, and meeting logistics
* Proactively manage competing priorities, ensuring leaders are prepared and focused on highest-value activities
* Serve as a central coordination point across leadership teams to ensure alignment and communication
** IT Operating Rhythm & Governance
*** Coordinate IT leadership forums (e.g., ITLT, OCIO LT), including agenda development, materials preparation, and follow-ups
* Track action items, decisions, and key deliverables to ensure accountability across teams
* Support execution of recurring IT operating cadence (monthly, quarterly, annual planning cycles)
** Cross-Functional Coordination & Communications
*** Partner across IT functions to coordinate meetings, communications, and key initiatives
* Draft and distribute executive communications, meeting summaries, and presentation materials
* Ensure effective communication flow between IT leadership and stakeholders
** Administrative & Operational Support
*** Manage travel arrangements, expense coordination, and vendor-related administrative processes (including purchase orders)
* Coordinate logistics for meetings, offsites, and team events
* Maintain organized records, documentation, and files
** Presentation & Material Development
*** Develop high-quality, executive-ready presentations and supporting documentation
* Support preparation of materials for leadership reviews and governance forums
** Process Improvement & Organizational Enablement
*** Identify and implement process improvements to enhance administrative efficiency
* Establish and maintain standard ways of working across supported teams
* Support special projects and initiatives as assigned
** Minimum Qualifications
*** 3 + years office administrative support experience, preferrable to senior management
* Strong proficiency in Microsoft Office, including Outlook, Word, Excel (including building pivot tables) and an emphasis in PowerPoint.
* Strong skills calendaring and planning events
* Strong organizational and time management skills with the ability to prioritize
* Excellent communication skills both verbally and written in order to work with customers and all levels of management, vendors and other business partners
* Ability to use problem solving and advanced judgment skills to make decisions in situations where there are no established procedures
* High professional ethical standards and ability to maintain confidence
* Ability to coordinate multiple projects, set priorities, and deliver projects with deadlines
* High degree of accuracy, and attention to detail
* Self-starter who is comfortable with ambiguity
** Preferred Qualifications
*** Experience working in Agile
* Experience with the following tools:
Workday, Jira, Miro, Confluence, Outlook, Web Ex, Zoom, Microsoft Teams
**…